Program Manager

MSM Group North America • St. Petersburg, FL

51d

About The Position

The Program Manager supports the execution and coordination of assigned programs to ensure alignment with scope, schedule, cost, and compliance requirements. This role assists in cross-functional program activities and provides structured tracking, reporting, and issue management support. Operating in a contract-driven and regulated environment, the Program Manager works under the direction of senior program leadership to ensure disciplined execution, accurate documentation, and timely communication across stakeholders.

Requirements

• Bachelor's degree in Engineering, Business, or related field required
• 5 years professional experience.
• 1-2 years of professional experience directly in program support of a defense contract
• Demonstrated ability to manage multiple tasks and deadlines
• Strong organizational and time-management skills
• Basic financial literacy and ability to interpret budgets and schedules
• Ability to work collaboratively in a team environment
• High accountability and willingness to learn

Responsibilities

• Assist in managing assigned program activities from award through execution and closeout.
• Support proposal planning activities, including schedule development, task tracking, and coordination across functional teams.
• Support development and maintenance of program schedules, trackers, and status reports.
• Coordinate with cross-functional teams to ensure deliverables are completed on time.
• Track action items, milestones, and key program metrics.
• Support proposal planning and execution, including development of schedules, coordination of cross-functional inputs, and tracking of tasks to ensure timely, compliant submissions.
• Coordinate development of key proposal artifacts (management plans, schedules, risk registers, compliance matrices, and transition plans) aligned with customer requirements and solicitation instructions.
• Support cost volume development by gathering program assumptions, basis of estimates, and supporting documentation.
• Support identification of risks, opportunities, and mitigation strategies during capture and proposal phases.
• Support budget tracking and cost monitoring activities.
• Assist with forecasting inputs and variance reporting.
• Coordinate with Finance to ensure accurate documentation and reporting alignment.
• Maintain organized program documentation and records.
• Assist in ensuring adherence to contractual requirements and internal processes.
• Support change management documentation and administrative processes.
• Maintain compliance records and audit-ready documentation.
• Escalate compliance concerns or risks to senior program leadership.
• Maintain risk registers and issue logs under supervision.
• Support development of mitigation plans and corrective action tracking.
• Assist in root cause documentation for minor performance deviations.
• Prepare program status updates and reporting materials.
• Participate in internal and external program meetings.
• Support customer communications under direction of senior leadership.
• Coordinate with Operations, Engineering, Supply Chain, Safety, Quality, and Finance to gather updates and support execution.
• Assist in transition activities from proposal to execution phases.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level