Program Manager

Dynamic Solutions Technology • Arlington, VA

19h • Remote

About The Position

Dynamic Solutions Technology, LLC , a premier strategic services firm that meets IT and Service needs for commercial and government clients, is seeking a full-time Program Manager/Project Lead to provide support to a government customer based out of Arlington, VA . This is an exempt position with possible remote opportunities. MUST BE A US CITIZEN Responsibilities: Provide day-to-day leadership and oversite of a team of 10 or more personnel, ensuring work is properly assigned, monitored, and completed on schedule in accordance with business rules and execution. Provide comprehensive meeting scheduling and logistical support for official departmental activities, including coordination with internal and external stakeholders. Manage senior leader calendar(s) to identify optimal meeting times, prevent conflicts, and ensure accurate scheduling of engagements. Create and distribute calendar invitations and meeting details for in-person and virtual meetings, ensuring proper attendance and coordination. Record, prepare, and maintain meeting minutes as requested, ensuring timely documentation and distribution when required. Ensure timely distribution of preparatory materials to all meeting participants in advance of scheduled engagements. Develop and deliver weekly senior leader engagement summaries covering upcoming meetings, task deadlines, and travel scheduled. Reserve and coordinate conference room space both inside and outside the organization, including coordination with Corporate Strategic Communications and IT teams for event support. Prepare domestic and foreign travel documentation within two business days of receiving approved requests, including authorizations, vouchers, visit requests, passports, visas, and clearance documents. Ensure all travel entered into DTS complies with applicable regulations, including Joint Travel Regulations (JTR) and other federal travel policies, and submit vouchers promptly upon receipt of traveler documentation. Provide office administrative and logistical support, including supply ordering, document copying/scanning, equipment functionality checks, and coordination of secure document disposal procedures. Draft official correspondence and documentation in accordance with government guidelines, and compile, print, and bind presentations and reports as directed. Serve as the department's primary administrative point of contact, supporting personnel actions, onboarding/offboarding procedures, training record management, HR liaison functions, property/facilities tracking, and assisting program officers with financial execution monitoring, spend plans, reporting, and risk mitigation support. Corporate program management duties as needed

Requirements

• Ability to obtain a Secret clearance
• Bachelor's degree from an accredited college or university business and with ten (10) years of management experience providing business and financial support to organizations with Science & Technology (S&T) and/or Research and Development (R&D) missions
• Masters Degree with five (5) years experience in business
• Proficient in the use of Microsoft Office 365 (specifically, Word, Power Point, Outlook, SharePoint Online, Teams and Excel

Nice To Haves

• Project Management training or Project Management Professional (PMP) Certification
• Experience in Navy ERP
• Quality Certification (ITIL, or other)

Responsibilities

• Provide day-to-day leadership and oversite of a team of 10 or more personnel, ensuring work is properly assigned, monitored, and completed on schedule in accordance with business rules and execution.
• Provide comprehensive meeting scheduling and logistical support for official departmental activities, including coordination with internal and external stakeholders.
• Manage senior leader calendar(s) to identify optimal meeting times, prevent conflicts, and ensure accurate scheduling of engagements.
• Create and distribute calendar invitations and meeting details for in-person and virtual meetings, ensuring proper attendance and coordination.
• Record, prepare, and maintain meeting minutes as requested, ensuring timely documentation and distribution when required.
• Ensure timely distribution of preparatory materials to all meeting participants in advance of scheduled engagements.
• Develop and deliver weekly senior leader engagement summaries covering upcoming meetings, task deadlines, and travel scheduled.
• Reserve and coordinate conference room space both inside and outside the organization, including coordination with Corporate Strategic Communications and IT teams for event support.
• Prepare domestic and foreign travel documentation within two business days of receiving approved requests, including authorizations, vouchers, visit requests, passports, visas, and clearance documents.
• Ensure all travel entered into DTS complies with applicable regulations, including Joint Travel Regulations (JTR) and other federal travel policies, and submit vouchers promptly upon receipt of traveler documentation.
• Provide office administrative and logistical support, including supply ordering, document copying/scanning, equipment functionality checks, and coordination of secure document disposal procedures.
• Draft official correspondence and documentation in accordance with government guidelines, and compile, print, and bind presentations and reports as directed.
• Serve as the department's primary administrative point of contact, supporting personnel actions, onboarding/offboarding procedures, training record management, HR liaison functions, property/facilities tracking, and assisting program officers with financial execution monitoring, spend plans, reporting, and risk mitigation support.
• Corporate program management duties as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level