Administrative Support Specialist

Early Learning Coalition of Hillsborough County

7d • $39,228 - $53,081 • Hybrid

About The Position

This position provides administrative and data entry support to the Program Initiatives & Education team. The individual performs data entry of information to maintain database(s) through various systems, and supports initiatives and projects related to data requests. This position is responsible for accuracy, efficiency, and retrieval of processed data. This individual will review data entered for quality assurance and generate data reports as required. In addition, this position will be responsible for assisting childcare providers by phone and in person.

Requirements

• High school diploma or equivalent; Associate degree preferred
• Minimum 2 years administrative support experience to include data entry
• Basic EXCEL spreadsheet skills
• Ability to exemplify our Core Values
• Proven ability to connect with a diverse population
• Ability to identify and resolve problems in a friendly, professional, and timely manner
• Knowledge of Best Practices regarding customer service skills
• Attention to detail with the ability to accurately interpret and enter data.
• Intermediate knowledge of Microsoft Office Products
• This position requires successful completion of the level 2 background screening standards as set forth in s. 435.04, F.S.
• Able to work flexible hours when required by Leadership

Nice To Haves

• Bilingual English/Spanish preferred

Responsibilities

• Collect, compile, and analyze data trends from various departments ensuring accuracy and integrity of reports.
• Assist with duties related to CLASS Observations such as, but not limited to assignments, uploads, and SR TIER 1 Monitoring.
• Support the ELCHC’s quality improvement initiatives through data entry and analysis; make recommendations for improvement within the local database.
• Assure timely preparation of reports including review and maintenance of data as needed prior to report preparation.
• Review discrepancies in data received, request clarification and/or advise supervisor of issues related to data and perform data verification routines in accordance with Coalition procedures.
• Provide quality customer service and ensure a positive relationship in interactions with internal and external customers, including various administrative support functions to include correspondence, filing, phone, and reception duties.
• Coordinate with ELCHC staff to consolidate and archive data, quality assurance checks, and assist with inventory checks and the distribution of materials.
• Provide overall support to Quality Improvement Coordinator and VPK Data Quality Improvement Coordinator
• Perform other duties that may be necessary to maintain the success of the organization, as determined by Leadership.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED