Program & Events Manager

Foundation for Advanced Education in the Sciences•Bethesda, MD

1d•Hybrid

About The Position

The Foundation for Advanced Education in the Sciences (FAES) is an entrepreneurial non-profit organization located at the National Institute of Health (NIH) in Bethesda, Maryland. We design and deliver advanced educational programs and activities that enhance professional life and productivity on NIH campuses. As a small but mighty team, we rely on integrity, ingenuity, and a strong sense of purpose to make a lasting impact. Our work environment is collaborative, fast-paced, and deeply rewarding, with a generous benefits package. The Program & Events Manager is responsible for leading all efforts to plan and execute a wide range of in-person, hybrid, and virtual programs and events from small meetings to large-scale initiatives with poise and professionalism. This role manages logistics, vendors, budgets, and timelines while also supporting marketing, communications, and administrative operations. The Program and Events Manager must be able to lead both small and large teams as program and event support needs and volume changes. Occasional travel to off-site events is required. This position works with leadership to understand departmental needs and tailor events accordingly. This is a highly visible role that serves as a key liaison between the NIH community, vendors, partners, and internal staff. The ideal candidate is organized, proactive, detail-oriented, and comfortable managing multiple priorities in a dynamic environment. This role requires strong organizational skills, communication abilities, and the ability to work under pressure and manage processes with little oversight. This position blends special program execution, event planning, with marketing and administrative operations. This role requires you to successfully pass an NIH background check.

Requirements

Strong organizational, communication, and problem-solving skills
Excellent attention to detail and ability to manage multiple projects simultaneously
Professional, customer-focused demeanor with strong interpersonal skills
Ability to handle confidential information with discretion
Experience hiring and managing seasonal or temporary staff
Proficiency in Microsoft 365, Zoom, and Adobe Acrobat
5+ years of experience in event planning, program coordination, or administrative operations

Nice To Haves

Experience with event registration or project management tools preferred
Experience in nonprofit, higher education, or similar environments a plus

Responsibilities

Lead the planning, coordinate and execute programs and events from concept through completion
Manage logistics including venues, catering, A/V, speakers, travel, and on-site support
Develop and maintain event flow, timelines and checklists
Recruit, train, and oversee contractors and temporary event staff
Negotiate vendor contracts and manage relationships with vendors and speakers
Track budgets, process invoices, and coordinate payments with accounting
Prepare post-event summaries, reports, and metrics for leadership and Board use
Partner with the Director of Administration on NIH collaborations and partnerships
Support promotional efforts including email campaigns, newsletters, and social media
Coordinate with marketing and website contractors to ensure accurate and timely updates
Assist with the development of digital and print collateral for programs and events
Ensure all marketing and communication materials comply with regulations and standards
Provide general administrative support and backup front desk coverage as needed
Maintain program records, contact lists, and internal documentation
Support senior leadership with scheduling, logistics, and reporting