Program Coordinator, Capacity Building

Louisiana Public Health Institute•New Orleans, LA

2d•$47,000 - $53,000•Hybrid

About The Position

A successful Program Coordinator will thrive in a team environment, can proactively anticipate and manage tasks and challenges, be a self-starter with strong abilities to manage multiple responsibilities and prioritize appropriately. Day-to-day responsibilities may include managing schedules and meetings, taking meeting minutes, identifying and prioritizing items for attention, documentation management, program activity coordination, and supporting the provision of trainings and technical assistance.

Requirements

Bachelor’s degree in public health, social sciences, OR equivalent combination of education and experience required.
1 – 3 years of relevant professional experience in project coordination, social services, administrative support, and/or program design.
Strong interpersonal and relationship-building skills with experience working with individuals and groups of diverse backgrounds.
Ability to think proactively, be a self-starter, and function both independently and as a team.
Strong organizational skills required.
Ability to collaborate effectively and build strong, positive relationships with colleagues and partners, both internal and external to LPHI.
Ability to think proactively and function independently and must be able to work well in a team.
Ability to maintain a highly detail-oriented approach while maintaining an appreciation of the long-term goals and objectives of the project.
Proven and excellent written and oral communication skills.
Ability to utilize virtual meeting platforms, including but not limited to Microsoft Teams and Zoom to participate and coordinate meetings and activities in a virtual environment.
Exceptional emotional intelligence, including interpersonal skills and experience working with individuals and groups from diverse backgrounds.
Demonstrated ability to contribute to multiple complex projects simultaneously.
Demonstrated learning orientation; ability to learn new subject areas quickly.
Demonstrated commitment to diversity, equity, and inclusion.
Ability to champion and manage change.
Demonstrated ability to deliver with excellent quality and impact.
Commitment to public health and achieving health equity.
Ability to apply systems thinking and act strategically.
Ability to model and inspire authentic leadership.

Nice To Haves

Editing and revision skills are a plus.

Responsibilities

Administration & Program Coordination
Provide support for internal and external meetings, including scheduling, taking minutes and meeting notes, and follow-up coordination.
Ensure preparedness and follow-through for meetings e.g., obtain and/or develop meeting purpose, objectives, and agendas, list meeting attendees and roles, schedule prep meetings as needed, take notes with action items/next steps including responsible party, and schedule post-meeting debriefs and follow-up to track organization action items, as requested.
Exercise good judgment with respect to priorities and effective use of the team’s time.
Assist manager with timely processing of invoices and other reimbursements.
Assist with preparation, proofreading, and editing of outgoing communications.
Maintain files of relevant organizational and programmatic documents.
Update documents, as necessary.
Develops a deep understanding of the programmatic areas and partners to support administrative improvements.
Help to identify new opportunities for partnership engagement and supportive resources for programmatic needs.
Promote continuous improvement by developing efficiencies and implementing enhanced processes.
Engage in professional development activities to improve job-related skills and knowledge.
Project Implementation
Coordinate the development, design, and delivery of training and technical assistance offerings in alignment with LPHI subject matter expertise.
Support the implementation of technical assistance and training offerings.
Coordinate and facilitate meetings, trainings, technical assistance, and events in alignment with LPHI expertise using virtual, in-person, or hybrid platforms.
Support communication and coordination with subject matter experts, funders, consultants, project participants, and staff across LPHI departments by sharing project updates, scheduling check-ins, and ensuring partners receive timely information on project activities, next steps, and expectations.
Conduct coordination activities and support for projects, including:
Updating project plans, and other project tools.
Developing communications materials, including e-mails to partners, website updates, promotional products, and more.
Anticipate project support needs, potential roadblocks, and proactively collaborate with team members to ensure tasks are completed.
Adhere to project coordination tasks as assigned by program manager during meetings and on project management platforms, such as Monday.com.
Support documentation management efforts by creating document library and file layout.
Ensure version control of project and team documents.
Communicate and coordinate across internal teams to gain an understanding of internal assets, to broaden perspective, and to continue to grow and learn at LPHI.
Participate in organization, department, and project level trainings and meetings.
Business Development
Work with Program Manager to research funding opportunities.
Coordinate with the Business Development and Operations team for support.
Participate in internal workgroups and committees to foster cross-collaboration and learning.
Event Planning
Support the Program Manager in overseeing events with local and regional partners and stakeholders including:
Participating in workgroups and committees to support event planning and provide input on event logistics such as location, technology, and meals
Attending events, which may be in-person or virtual
Facilitate the pre- and post-event communications with presenters and participants
Develop and disseminate meeting materials, document meeting notes as needed, assist with post-meeting follow-up tasks and project close-out needs.
Maintain up-to-date information about external partners and stakeholders.

Benefits

LPHI contributes 7% of pre-tax salary to the employees’ 401k per pay period regardless of employee contribution, after six continuous months of employment
100% paid premiums for employee health (Core plan) , dental, short-term disability, long-term disability and term life insurance beginning on the first day of the month, on or following one month of full-time employment
100% paid Employee Assistance Program
100% paid parking at 601 Tchoupitoulas Parking Garage
Traditional, flexible, or compressed work schedules
Resources committed to professional development
15+ paid holidays per year that includes Thanksgiving Break and Winter Break
10 vacation days accrued per year, years 0-2
15 vacation days accrued per year, years 3-5
20 vacation days accrued per year, year 6+
3 personal days
1 floating holiday (employee’s choice)
12 sick days