Program Coordinator

Rice University•Houston, TX

13d•$19 - $22•Hybrid

About The Position

Under the supervision of the James A. Baker III Institute Chair in Health Economics, the Program Coordinator provides administrative coordination for the Health Economics Program within the Baker Institute’s Center for Health Policy. The position offers comprehensive support to the chair in health economics and their research team for associated research, events, communications, human resources, and financial activities. Working closely with the Center for Health Policy’s program manager and the institute's finance and development teams, the Program Coordinator handles purchasing and reimbursement processes for the research team and supports the development and implementation of research projects. The position also assists with administrative teaching responsibilities. The ideal candidate will have demonstrated competency in managing administrative functions for a major research center, program, or initiative, as well as experience working in a team environment and building connections with relevant individual and organizational stakeholders. This position is part-time (30 hours per week) and offers a flexible work schedule (minimum of 2 days in the office per week).

Requirements

High school diploma or equivalent
2+ years of related experience in an administrative role in an office environment
In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted
Strong attention to detail and organizational skills
Proficiency with Microsoft Office Suite, specifically Word, Excel, and PowerPoint, and overall comfort with technology, such as programs for communication and instruction
Knowledge of computers and ability to move from program to program easily
Very strong oral and written communication skills
Must be able to deal professionally with students, faculty, and outside contacts
Excellent organizational and interpersonal skills
Must be able to work with minimal supervision
Must be self-motivated, self-directed, dependable, and able to take initiative on activities
Flexibility to work occasional evenings at conferences and special events

Nice To Haves

Bachelor’s degree in business or a policy-related field such as public health or economics
Experience building and maintaining databases
Experience working with upper management, an institution of higher education, or a policy research organization
Knowledge of software used in the position, especially Oracle and Zotero
Demonstrated ability to write clear and accurate reports, advertisements and announcements, and communications with visitors
Proficiency with Adobe Acrobat
Interest in and familiarity with issues of U.S. health policy

Responsibilities

Provides support in administration of the daily operations and scheduling for the Health Economics Program within the Baker Institute’s Center for Health Policy, ensuring efficient, effective, and productive operations
Conducts programmatic budget and financial operations in coordination with the institute’s finance office, including purchasing and reimbursement processes for the research team
Supports planning and implementation of program events and meetings in coordination with the institute’s events office, including facilitating speaker invitations, travel and honorariums, drafting event materials, selecting event vendors, and assisting with the execution of workshops, lectures, and conferences
Provides administrative support to program researchers on sponsored research proposals
Responsible for managing print and digital communications, including Health Economics Program social media accounts, website content, and promotional materials, in coordination with the institute’s communication team
Assists with administrative teaching responsibilities, including updating PowerPoint slides with requested text, data, and graphics
Supports HR processes for the program
Assists with the onboarding and training of program staff
May assist with fundraising and development activities
May collect and compile data
May assist the chair in reviewing program publications
May supervise student interns
Performs all other duties as assigned