Program Coordinator

Cushman & Wakefield • Saint Louis, MO

2d • $29 - $34

About The Position

The Program Coordinator's primary focus is to provide centralized program management support for cross-functional initiatives, ensuring timely execution, stakeholder alignment, and process transparency. This job involves a mix of administrative, organizational, and leadership duties focused on supporting a program's goals. Responsibilities include planning meetings and activities, managing records, coordinating staff , and collecting program data to track success. The Program Coordinator's primary focus is to provide centralized program management support for cross-functional initiatives, ensuring timely execution, stakeholder alignment, and process transparency. This job involves a mix of administrative, organizational, and leadership duties focused on supporting a program's goals. Responsibilities include planning meetings and activities, managing records, coordinating staff , and collecting program data to track success.

Requirements

• Attention to Detail: A high level of accuracy in work, especially when managing data and information
• Communication: Strong verbal and written communication skills are essential for coordinating with various teams and stakeholders.
• Collaboration The capacity to work effectively with diverse cross-functional teams to achieve shared goals.
• Problem-Solving: Ability to identify challenges and work through to recommend effective solutions
• Technical Knowledge: Familiarity with management tools (examaple: Gantt, Smartsheet, etc) and an understanding of program tracking processes.
• Organizational Skills: Excellent time management, multitasking, and the ability to prioritize tasks are vital for managing projects.
• Bachelor's degree in Architecture, Engineering, Construction Management, Business Administration, Communications or related field.
• Requires 1-3 years of experience in a related role.

Responsibilities

• Program Oversight & Milestone Tracking
• Maintain a comprehensive program timeline across all client initiatives.
• Track key milestones and deliverables using Smartsheet or equivalent tools.
• Assign task owners and follow up to ensure timely completion.
• Escalate missed deadlines or blockers to client and relevant stakeholders for resolution.
• Stakeholder Coordination
• Facilitate cross-functional collaboration to identify and resolve process gaps.
• Organize working sessions to map/document responsibilities and workflows.
• Serve as the keeper of RACI matrices and process documentation; update as needed.
• Provide superior client service
• Meeting Management
• Establish and manage a meeting cadence that supports progress while minimizing unnecessary meetings.
• Coordinate forums for stakeholders to provide updates on their respective areas of responsibility.
• Process & Workflow Management
• Coordinate and maintain Smartsheet tools tailored for non-construction projects.
• Ensure workflows are clear, documented, and accessible to all relevant parties.
• Support process improvement initiatives by gathering feedback and adjustments

Benefits

• Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work.
• In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.
• The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.
• The company will not pay less than minimum wage for this role.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level