Program Coordinator

Prime Companies•Cohoes, NY

50d•$22 - $25•Onsite

About The Position

We are seeking a detail-oriented and highly organized Program Coordinator to oversee the day-to-day operations of our Furniture Rentals division. This role is critical in ensuring seamless delivery, setup, and maintenance of furniture rentals while supporting efficient communication between clients, vendors, and internal teams. Support of general operational tasks may be required.

Requirements

Previous experience in operations, logistics, or field service management preferred
Strong organizational and problem-solving skills
Excellent communication skills with both internal teams and external clients
Ability to manage multiple tasks and priorities in a fast-paced environment
Proficiency with scheduling software, inventory systems, and Microsoft Office/Google Suite a plus
Valid driver's license and reliable transportation for inspections/deliveries/pick ups as needed. Some local travel required.
Team mentality

Responsibilities

Manage scheduling and logistics for furniture deliveries, installations, pickups, and service calls in coordination with Operations Assistant
Be available on site as needed for pick ups and deliveries
Oversee inventory tracking, warehouse coordination, and quality control of rental items (with Arnoff)
Serve as the main point of contact for field staff, ensuring timely dispatch and support
Coordinate with clients to confirm service needs, delivery timelines, and special requests
Monitor work orders, invoices, and service documentation for accuracy and timeliness
Implement and maintain operational processes to improve efficiency and client satisfaction
Support budget management, expense tracking, and vendor relationships
Provide regular reporting on operational performance and service quality
Complete move in inspections for all PCA units not just furniture rental units
Coordinate with vendors to ensure timely service to all units
Attend seminars, conferences as requested to support sales of FR
Complete unit/furniture condition inspections upon request or on a semi annual basis.
Support Operations/accounting with various office tasks
Any reasonable task assigned by manager
AP/AR entry for all furniture rental vendors