Program Coordinator, International Visitor Leadership Program

AMERICAN COUNCILS FOR INTERNATIONAL EDUCATION ACTR/ACCELS•Washington, DC

8h•$52,000 - $55,000

About The Position

The International Visitor Leadership Program (IVLP) is the U.S. Department of State’s (DOS) premier professional exchange program. Through short-term visits to the United States, current and emerging foreign leaders in a variety of fields experience our country firsthand and cultivate lasting relationships with their American counterparts. Professional meetings reflect the participants’ professional interests and support the foreign policy goals of the United States. Based in Washington, DC, the IVLP Program Coordinator (PC) manages and delivers the logistical and budgeting details of short-term professional exchange visits for 70-120 participants yearly from all around the world. The PC interacts with Program Officers and Coordinators from the U.S. State Department, international visitors and program liaisons, community-based member organizations, lodging and transportation vendors, and other employees - in meeting the logistical and grant management requirements of assigned IVLP projects. The position will require close attention to detail, the ability to handle multiple tasks simultaneously and work independently, and a readiness to communicate with groups of people. The Program Coordinator will work in a team with a different program officer for each project and will report to the Program Director. Programs may take place virtually or in-person. Some travel may be required. The ideal candidate will have general knowledge of and interest in international affairs and public diplomacy, demonstrated experience with successful logistical management of professional exchange programs, and the ability to communicate effectively with various program stakeholders as well as professionals from around the world. Must have some budgeting experience and the flexibility to collaborate with a team of work independently as needed.

Requirements

1+ years (or an equivalent) of full-time experience in general logistics, office administration and/or international education and exchange
Knowledge of foreign affairs and international exchange
High degree of organization and attention to detail, time management, collaboration, and professionalism
Demonstrated effective oral and written communication in English including the ability to communicate in a cross-cultural setting
Readiness to resolve issues outside of official work hours during emergency situations
Poise, flexibility, discretion, and mature judgment to respond professionally in a fast-paced and sometimes high-pressure environment
Work with a high degree of independence; confer with supervisor on complex issues
Ability to prioritize effectively and serve competing demands in order to meet set deadlines
Knowledge of Microsoft Office suite and database management

Nice To Haves

BA or an advanced degree is preferred, but not required
Experience with U.S. State Department professional exchange programs administration
Experience in study abroad or working/living overseas preferred
Foreign language proficiency is a plus

Responsibilities

Design and oversee all aspects of program budgets including tracking of expenses, collecting supporting documentation, and processing payments
Ensure the timely submission of final budgets to the U.S. State Department
Lead the creation of the IVLP program book of assigned projects and finalize details on logistics and professional appointments
Organize the program opening sessions
Provide planning and logistical support for in-person and virtual meetings, webinars/conferences, and events
Serve as a tech support at virtual meetings as needed
Make arrangements for domestic and international travel
Process invoices, credit card reports, check requests and payments
Negotiate agreements for hotel or ground transportation
Liaise with internal and external stakeholders including other organizational units, U.S. State Department, Community Based Members, interpreters and liaisons, and vendors
Perform office administration tasks as assigned
Other duties as assigned