Program Coordinator Intern, Professional Prog

Cambridge Information Group Inc•New York, NY

1d•Hybrid

About The Position

The Program Coordinator Intern plays an essential role in supporting the operations and strategic development of Sotheby’s Institute of Art’s Professional Programs. Reporting to the Senior Program Manager, the intern will assist in program coordination, administrative operations and forward-looking planning initiatives across both the New York and London campuses. This is a five-week internship beginning May 26, 2026 (adjusted for the U.S. holiday on May 25). The intern is required to be on-site at 570 Lexington Avenue for the first three weeks of the internship. The remaining two weeks may include a combination of on-site and remote work, as determined by program needs. On May 27, 2026, the intern will be required to attend and support the execution of the Gavel event at an auction house in New York.

Requirements

Ability to manage multiple projects simultaneously in a fast-paced environment
Strong organizational and administrative skills with a high level of attention to detail
Demonstrated initiative and ability to anticipate needs and problem-solve effectively
Strong analytical skills with the ability to interpret data and support decision-making
Excellent interpersonal and communication skills; ability to collaborate across international and cross-functional teams
Ability to remain composed under pressure and meet deadlines
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Familiarity with or willingness to learn: Canvas Learning Management System Zoom and Zoom Webinar
Demonstrate professionalism and diplomacy in all interactions
Support and embrace diversity and inclusiveness
Maintain regular weekday (Monday–Friday) availability during core business hours (9am-5pm)
Be available to work on-site in New York as required, particularly during the first three weeks
Be available to work Tuesday evenings, especially during program delivery
Be available for local travel within New York City, as needed
Currently pursuing or recently completed a bachelor’s degree in art history, art business/management, or a related field
Ability to sit, stand, walk, and navigate stairs for extended periods
Ability to lift up to 25 lbs
Ability to travel within the New York City area

Nice To Haves

Prior experience in educational programs, events, administration, digital learning, or data analysis is preferred

Responsibilities

Support in-person professional programs held on the New York campus, including Tuesday evening courses, intensive 5-day courses and other assigned programming
Assist with the coordination and execution of the May 27 Gavel event at a New York auction house
Liaise with students, faculty and guest speakers to ensure smooth program delivery
Work with the Senior Program Manager to support faculty onboarding, including: Coordinating communication with HR and faculty Tracking hiring documentation and required training completion
Maintain organized records of program materials and communications
Participate in team meetings and provide administrative and operational support as needed
Collaborate with the Senior Program Managers (London and New York-based) on program planning for the forthcoming academic year
Assist in mapping and developing new professional programs across both London and New York campuses
Communicate with faculty leads to confirm course offerings, schedules and availability
Support the review and analysis of prior-year program data to assess performance and inform future programming decisions
Contribute to optimizing the program portfolio in terms of content, scheduling, and audience demand across both campuses
Support the review and redevelopment of the online program portfolio as courses transition from instructor-led to self-paced formats
Review academic content to ensure accuracy, relevance, and alignment with learning objectives
Audit course materials and resources to confirm they are current and complete
Coordinate with faculty to support content updates and redevelopment needs
Liaise with the digital learning production team, including film crew, to schedule and facilitate faculty recordings
Track project timelines and milestones to ensure redevelopment projects are delivered on schedule