Program Coordinator III

State of North Carolina

2d

About The Position

This posting is for a Program Coordinator III position in the Division 6 Office in Cumberland County. Candidate will perform accounts payable functions, which involve specialized funds of considerable size and complexity. Work is performed under the general supervision of the Business Officer and is reviewed for conformance to state and departmental policies and procedures through conference, records, and reports. The accounts and records maintained by the Program Coordinator III are subject to periodic review by the State Auditors and the Budget Division. This position will be responsible for maintaining the Fixed Asset inventory in SAP and assisting in the annual inventory. Candidate will monitor and assist the field offices in day-to-day physical inventory reconciliations, including spot audits and research where applicable. Candidate in this position will need general knowledge of the purchasing process as well as Microsoft Windows, Word, Excel, and SAP software. Candidate in this position will act as the main P-Card reconciler for the Division and serve as backup for the P-Card Administrator, BSIP Coordinator and Security Coordinator. Candidate may perform other duties as required. The program area for this position includes one or more of the following: working knowledge of accounts payable and accounts receivable, working knowledge of fixed asset inventory management, working knowledge of P-Card process. Additional Expectations: Successful applicants must be able to communicate both verbally and in written form. Accounts payable experience is beneficial. Candidate should have the ability to prepare standard financial statements and reports. Candidate should have the ability to identify and correct routine and recurring financial problems, referring more complex problems to a higher level. The applicant should have the ability to verify accounting documents and forms for accuracy and completeness. Candidate should have the ability to present financial information clearly and concisely in oral and written form. Knowledge of basic mathematical computation is needed. This position will occasionally assist in Microsoft Teams’ workshops and may be expected to regularly conduct one-on-one training through Microsoft Teams. This position must have good customer service skills as they will be dealing with a variety of personalities in both NCDOT and the public.

Requirements

• Bachelor’s degree from an appropriately accredited institution and two (2) years of experience related to the area of assignment; or an equivalent combination of training and experience.
• Ability to communicate both verbally and in written form
• Ability to prepare standard financial statements and reports
• Ability to identify and correct routine and recurring financial problems, referring more complex problems to a higher level
• Ability to verify accounting documents and forms for accuracy and completeness
• Ability to present financial information clearly and concisely in oral and written form
• Knowledge of basic mathematical computation
• Good customer service skills
• General knowledge of the purchasing process as well as Microsoft Windows, Word, Excel, and SAP software

Nice To Haves

• Experience in accounting principles and practices
• Experience working with accounts payable invoice deadlines and time sensitive documentation
• Considerable knowledge of Microsoft Excel and Word
• Experience compiling clear, concise, and detailed reports
• Demonstrated ability to complete job duties independently and working well in a team environment
• Accounts payable experience is beneficial

Responsibilities

• Perform accounts payable functions, which involve specialized funds of considerable size and complexity
• Maintain the Fixed Asset inventory in SAP and assisting in the annual inventory
• Monitor and assist the field offices in day-to-day physical inventory reconciliations, including spot audits and research where applicable
• Act as the main P-Card reconciler for the Division and serve as backup for the P-Card Administrator, BSIP Coordinator and Security Coordinator
• Prepare standard financial statements and reports
• Identify and correct routine and recurring financial problems, referring more complex problems to a higher level
• Verify accounting documents and forms for accuracy and completeness
• Present financial information clearly and concisely in oral and written form
• Assist in Microsoft Teams’ workshops and may be expected to regularly conduct one-on-one training through Microsoft Teams

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level