Program Coordinator II

San Diego State University Research Foundation•San Diego, CA

1d•$35

About The Position

This position is open until filled with an initial application review to take place after April 22, 2026. The salary for this position is $34.50 per hour, 30 hours per week and is non-negotiable. The School of Music and Dance, in the College of Professional Studies and Fine Arts, offers curriculum leading to the Bachelor of Music and a Bachelor of Arts in Music degree. Graduate Study degree programs include a Master of Music degree and a Master of Arts degree in Critical Studies in Music. The 78,000 square-foot music building (completed in 1970) includes a 290-seat recital hall, a number of large and small ensemble rehearsal rooms, an electronic music studio, two digital/interactive class piano rooms, over 50 individual practice rooms, and a 25-station interactive, multimedia computer technology laboratory dedicated to the arts, a recording studio, and two large dance rehearsal studios. The school includes 20 full-time, 56 part-time, and 14 studio faculty with a support staff of 8. There are approximately 285 undergraduate and 40 graduate music students; the dance program has 80 dance majors. The University library collection includes over 75,000 music books and scores. PURPOSE OF THE POSITION Manage and oversee financial, programmatic and community interactions with constituents (parents, students, schools, community members) related to the functioning of the Community Music School (CMS) and Community Council for Music in the Schools (CCMS). Reporting to the Director of the School of Music and Dance, the Director of Community Programs oversees planning, fiscal processes, hiring of teachers, Research Foundation paperwork, and program development for the Community Music School. Reporting to the Director of the School of Music and Dance and communicating regularly with members of the Board of the Community Council for Music in the Schools, the incumbent tracks instrument loans to public school students in San Diego Unified, handles paperwork transactions including vendor payments, setting an annual budget, and working with volunteers.

Requirements

Bachelor's degree and/or equivalent training and administration work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
Six years of progressively responsible experience in office or administrative environment
Candidate must reside in California and live within a commutable distance from SDSU at time of hire.
Job offer is contingent upon satisfactory clearance based on background check results (including a criminal record check).

Nice To Haves

Background in string teaching and pedagogy
Master’s degree in music or equivalent work experience
3 years of professional experience running a music program
Competency in basic word processing, spreadsheet, and payroll software

Responsibilities

Direct Community Music School - 60%
Attract, hire, develop, coach, and retain high-performance team members (teachers), empowering them to elevate their level of responsibility and performance. Meet regularly with team members.
Manage coordinators of each division of the community music school (e.g., strings, piano, etc.).
Oversee marketing of the Community Music School. Manage recruitment of students for the school to ensure its continued growth and stability.
Oversee budget and payment collection of student tuition with a strong emphasis on revenue development, program stability and enhancement, including scholarship endowment and cash accounts.
Hire and train SDSU School of Music and Dance student workers.
Coordinate performances and outreach activities in the San Diego community to enhance the Community Music School's visibility including but not limited to: media outreach; community outreach via community performances and programs, free or student tickets to concerts, and/or the creation of new community programs.
Develop potential donors for student scholarships and program costs.
Create and manage an advisory board that will ensure the longevity of the CMS and CCMS.
In conjunction with the School of Music Event Coordinator, secure dates and venues for recitals, and teaching studio space.
Track inventory, assess inventory need for repairs, and facilitate repair and maintenance of instruments owned by CMS.
Managing Community Council for Music in the Schools (CCMS) - 25%
Oversee the distribution of organization instruments to public schools.
Develop programs to advance the mission of the Community Council for Music in the Schools (CCMS), including offering training to music teachers in the San Diego Unified School District.
Report to the Director of the School of Music and Dance and communicate regularly with members of the Board of the CCMS. Track instrument loans to public school students in San Diego Unified School District. Process paperwork transactions including vendor payments. Set an annual budget. Work with volunteers.
Coordinate inventory loan/return of CCMS instruments with VAPA personnel.
Track and assess inventory and facilitate repair and maintenance of instruments owned by CCMS.
Periodically check, analyze, and report on CCMS endowments for the proper use of funds for CCMS instruments and activities.
Liaison with College Faculty - 10%
Oversee and develop co-curricular activities in collaboration with the college music faculty, including, but not limited to, masterclasses by distinguished artists and integration of CMS activities within college music student coursework.
Other Duties and Responsibilities as assigned 5%