Program Coordinator II

State of North Carolina

1d • Hybrid

About The Position

The primary purpose of this position is to a) provide coordination functions critical to the Division’s oversight role, serving as a key coordination point and main program contact for the Division’s audit and compliance processes, and b) manage the logistics of two annual training conferences. This position tracks statutory compliance by local governments and monitors disciplinary actions against audit firms and findings issued by the Office of the State Auditor. It tracks, processes, and categorizes the receipt of audits, updates tracking database, and initiates and monitors the workflow for each audit once reviewed by staff of the Fiscal Management Section. This position finalizes written communication as directed by management and disburses correspondence as appropriate. This position also processes, monitors and initiates the workflow of other documents submitted through the portal as appropriate. This position is responsible for maintaining key datasets related to audit firm services to local government units statewide, maintaining datasets for Register of Deeds reports, and compiling data for various reports. The position also assists in a variety of administrative activities, including answering the phone.

Requirements

• Knowledge of data management principles and practices, including the ability to collect, validate, analyze, and maintain data to ensure accuracy, integrity, and compliance with NC General statutes, applicable policies and standards.
• Demonstrated organizational and time management skills, with the ability to prioritize multiple tasks, manage competing deadlines, and maintain accurate records in a fast-paced work environment.
• Ability to communicate effectively both verbally and in writing, including the ability to clearly convey information, prepare reports or documentation, and interact professionally with internal and external stakeholders.
• Ability to adapt to changing priorities and work environments, including the ability to learn new processes, respond to shifting demands, and maintain effectiveness in a dynamic setting.
• The minimum Education and Experience is a bachelor’s degree in communications, business, business management, or a related program from an appropriately accredited institution and one year’s work experience in project management or database management.

Nice To Haves

• Two years’ experience in project management, governmental operations, auditing, compliance and administrative support.

Responsibilities

• Coordinate the audit contract approval process, reviewing submissions for completeness and compliance, communicating with stakeholders, and recommending process improvements.
• Manage audit workflow and documentation, tracking submissions, prioritizing reports, and supporting staff in distribution and review processes.
• Plan and coordinate logistics for two annual training conferences, including scheduling, communication, and materials preparation.
• Draft, edit, and manage official correspondence to local government officials and CPAs, ensuring accuracy, timeliness, and proper documentation.
• Support division projects and initiatives, gain experience in operational processes and cross-team collaboration.

Benefits

• If you have student loans, becoming a state employee includes eligibility for the Public Service Loan Forgiveness Program.
• This position currently qualifies for a hybrid telework option with routine office and remote workdays.
• The NC Department of State Treasurer trusts our employees to be self-motivated and successful in hybrid/remote roles.
• Telework options are subject to change at the discretion of management.
• The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NC Flex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees