Program Coordinator II - Buncombe

YMCA of Western North Carolina • Asheville, NC

2d • $20 - $24

About The Position

The Program Coordinator leads the Out-of-School Time (OST) program at an assigned facility. Facility assignment may be permanent or may vary by day based on operational need. Regardless of site assignment, the essential functions, qualifications, and expectations of this role remain consistent. The Program Coordinator must have the competencies, skills, and proven leadership ability to successfully carry out the YMCA mission, goals, and vision for serving the community under the direction and guidance of the District Program Director. Hours vary seasonally, with a mandatory 40-hour workweek during summer camp and school's out weeks and a minimum of 32 hours during after-school programming.

Requirements

• Must be at least 21 years of age.
• Must have at least a high school diploma or equivalent.
• Must, within 120 days of employment, obtain and maintain a level 4 or higher certification on the NC School-Age Professional Scale or an equivalent combination of education and experience.
• A minimum of 2 years of relevant experience working with youth in an educational or recreational setting (if applicable to service line), including at least 2 years in an administrative or leadership supervisory capacity with demonstrated decision-making ability.
• Knowledge, Skills, and Abilities
• Excellent personal computer skills and experience with standard business software.
• Requires strong organizational skills, prioritization of workloads in order to meet deadlines, as well as detail orientation and conscientiousness.
• Must have excellent interpersonal, public relations, and communications skills.
• Must possess oral, auditory, and written communication skills appropriate for interacting with children and adults.
• Must be able to stand and/or be active for extended periods of time.
• Must be able to lift 35 pounds.
• Must be able to clearly see, hear, and speak.
• Must be able to solve, reason, make decisions, and use sound judgment when distracted by noise and activity.

Nice To Haves

• A bachelor's degree related to the assigned program is preferred.

Responsibilities

• Coordinates the day-to-day operation of the out-of-school-time program.
• Provides daily supervision and activities for a group of program participants.
• Collaborates with the Youth Services Directors to ensure that all program activities are planned and implemented in compliance with all required policies of the YMCA of Western North Carolina and state and federal regulations.
• Creates, completes, reviews, updates, revises, stores, and maintains records as required.
• Provides orientation and ongoing support for program staff, including group leaders, tutors, and volunteers.
• Coordinates with the school's administration, teachers, and other community partners to successfully implement the program and meet participants' needs.
• Regularly assesses program supplies, venues, and staffing and collaborates with Youth Services Directors to address identified issues.
• Plans and implements meaningful opportunities for parent, family, and community engagement with the YMCA program on a regular basis.
• Parent Communication through daily check-ins and monthly newsletters.
• Follows established protocols to coordinate incident and emergency response.
• Utilizes standard business software systems (Microsoft Word, Excel, PowerPoint, Teams; Daxko Operations and Attendance Tracker) and hardware systems (laptops, printers, smartphones, 2-way radios) to accomplish daily administrative and operational tasks. Average 15 hours per week.
• Facilitates integration of the YMCA program and mission into the school culture in collaboration with school leadership.
• Monitors and promotes participant recruitment to ensure optimal program enrollment.
• Supports the YMCA's Annual Campaign through donor stewardship.
• Models inclusive behaviors and embraces all dimensions of diversity
• Supports service line/department in actively working toward association-level objectives, as measured by identified goals/KPIs
• Participates in the budgeting process within their service line/department and serves as a good steward of association resources
• Performs all other duties assigned.

Benefits

• Full-time employees receive medical, dental and vision insurance, group life insurance and long-term disability paid by the Y; short-term disability, term life insurance and dependent life insurance is available for purchase; generous paid time off, retirement plan with employer contribution of 12% of salary (subject to eligibility requirements), free YMCA membership, free afterschool childcare and summer day camp and program discounts.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees