Program Coordinator, Early Talent & New Hire Programs

BMO•Chicago, IL

2d•$45,000 - $83,000•Hybrid

About The Position

Supports business needs and delivers effective learning and performance-focused programs for BMO’s Commercial Bank Early Talent & New Hire Programs team to support the business/group strategy. Coordinates, tracks, maintains, and actively manages designated learning program(s), performing periodic reviews, analyzing program outcomes, providing insights, and aligning data. Ensures the effective and efficient execution of all program components, including ensuring timely logistics and communications are in place. Serves as the primary program administrator for the Commercial Analyst Development Program (CADP), internship, and Catalyst programs, ensuring strong attention to detail across scheduling, tracking, communications, and data management. Provides day‑to‑day project coordination and administrative support for Early Talent & New Hire initiatives, including maintaining program documentation, managing timelines, and supporting flawless execution across multiple workstreams. Coordinate event logistics, including room bookings, catering, technology, enrollment, and post‑event surveys. Manage calendars, timelines, and scheduling across cohorts and facilitators. Update and maintain program materials, documentation, and participant data. Execute mass communications and manage shared inboxes. Support procurement processes (vendor setup, purchase orders, invoices). Contribute to continuous improvement of program operations and participant experience. Works on a variety of projects, initiatives and platforms / mediums to support of the execution of business strategies according to required timelines and budgets while maintaining a high level quality in all output. Builds effective relationships with internal/external stakeholders. Participates in the management of vendor relationships; ensures regular reviews are in place, key performance indicators are monitored, service level agreements are met and service costs are kept within budget. Thinks creatively and proposes new solutions. Exercises judgment to identify, diagnose, and solve problems within given rules. Works mostly independently. Broader work or accountabilities may be assigned as needed.

Requirements

Typically between 2 – 3 years of relevant experience and post-secondary degree in related field of study or an equivalent combination of education and experience.
Experience in learning design and facilitation.
Program management skills – In-depth.
Attention to detail with a focus on execution – In-depth.
Specialized knowledge from education and/or business experience.
Verbal & written communication skills - In-depth.
Collaboration & team skills - In-depth.
Analytical and problem solving skills - In-depth.
Influence skills - In-depth.

Responsibilities

Coordinates, tracks, maintains, and actively manages designated learning program(s), performing periodic reviews, analyzing program outcomes, providing insights, and aligning data.
Ensures the effective and efficient execution of all program components, including ensuring timely logistics and communications are in place.
Serves as the primary program administrator for the Commercial Analyst Development Program (CADP), internship, and Catalyst programs, ensuring strong attention to detail across scheduling, tracking, communications, and data management.
Provides day‑to‑day project coordination and administrative support for Early Talent & New Hire initiatives, including maintaining program documentation, managing timelines, and supporting flawless execution across multiple workstreams.
Coordinate event logistics, including room bookings, catering, technology, enrollment, and post‑event surveys.
Manage calendars, timelines, and scheduling across cohorts and facilitators.
Update and maintain program materials, documentation, and participant data.
Execute mass communications and manage shared inboxes.
Support procurement processes (vendor setup, purchase orders, invoices).
Contribute to continuous improvement of program operations and participant experience.
Builds effective relationships with internal/external stakeholders.
Participates in the management of vendor relationships; ensures regular reviews are in place, key performance indicators are monitored, service level agreements are met and service costs are kept within budget.
Thinks creatively and proposes new solutions.
Exercises judgment to identify, diagnose, and solve problems within given rules.
Works mostly independently.