Program Coordinator, Contingent Staffing Program - Remote - Nationwide

Vituity • Sacramento, CA

15d • $24 - $30 • Remote

About The Position

Remote, Nationwide – Seeking Program Coordinator, Contingent Staffing Program Everybody Has A Role To Play In Transforming Healthcare As a Program Coordinator, you play a vital role in our mission to improve lives. As a Program coordinator you shall provide programmatic support for contingent provider recruiting, staffing, and deployment programs. Works with physician leaders to develop and meet program goals, track deliverables and follow-up with key stakeholders and candidates. Coordinates cross-departmental workflows for provider staffing programs. Serves as point of contact for various provider staffing programs across Practice Management (PM), Revenue Cycle Management (RCM), and clinical populations. At Vituity we know the impact you can have. Join the Vituity Team. At Vituity we’ve cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call “culture of brilliance.” Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done. Vituity Locations: Vituity has opportunities at 475 sites across the country, serving 9 million patients a year. With Vituity, if you ever need to move, you can take your job with you.

Requirements

• High School diploma or GED and 1-2 years of administrative experience, preferably in a healthcare/medical group setting required.
• Experience in an administrative, operations, coordination, or program support role required.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and stakeholders simultaneously required.
• Proficiency with Microsoft Office (especially Excel, Outlook, Word, and PowerPoint) and comfort working in online tools and databases (e.g., SharePoint) required.
• Strong written and verbal communication skills with a professional, service-oriented approach required.
• High attention to detail, accuracy, and follow-through required.
• Consistently maintains precise records, trackers, and documentation.
• Manages competing deadlines and adjusts quickly in a fast-paced environment.
• Communicates clearly and professionally with physicians, APPs, leadership, and internal support teams.
• Maintains excellent calendar hygiene and effectively coordinates meetings across multiple stakeholder calendars, often with complex and changing schedules.
• Anticipates issues (e.g., credentialing delays, schedule gaps) and proactively brings solutions or escalates appropriately.
• Demonstrates a supportive, responsive approach to Ambassadors, Clinical Directors, and internal partners.
• Analyze data accurately and thoughtfully.
• Troubleshoot technical or live event issues effectively.
• Intermediate MS Excel, Word, PowerPoint, and Outlook skills.
• Ability to use office equipment and automated systems/applications/software at an acceptable level of proficiency.
• Video conferencing experience preferred.
• Eye for presenting visual material and creating engaging presentations.
• Excellent organizational and time management skills with the ability to handle multiple assignments and action items with varying priorities under conditions requiring speed and accuracy.
• Ability to work independently with drive and initiative as well as work well within a team setting.
• Ability to use resources effectively and balance the needs of colleagues.
• Ability to build rapport quickly and establish and maintain productive, trust-based and effective relationships with a wide array of individuals across diverse client groups.
• Ability to maintain flexibility, cooperation and participate in cross-organizational performance improvement activities.
• Ability to actively listen, understand and respond to stakeholders in a productive manner; strong customer service skills.
• Ability to express ideas and convey information effectively and professionally in verbal and written communications.
• Ability to read, understand and communicate in English sufficiently to perform the duties of the position.
• Ability to develop and deliver effective presentations to varying groups and sizes preferred.

Nice To Haves

• 2+ years of administrative experience in provider recruiting, staffing, or scheduling preferred.
• Experience in healthcare, medical group operations, or a similar environment working with physicians and/or advanced practice providers (APPs) preferred.
• Experience with at least one Vituity practice line, preferably Emergency Medicine or Hospital Medicine preferred.
• Experience with Microsoft Power Automate or similar workflow automation tools preferred.
• Familiarity with tools such as Concur, Navan, and other workflow/expense platforms preferred.
• Experience coordinating events, meetings, or training sessions (in-person or virtual) preferred.
• Knowledge of provider credentialing requirements preferred.
• Experience with project coordination/management preferred.
• Bachelor’s degree in Business Administration, Public Health, Human Resource Management, or related field preferred.

Responsibilities

• Coordinate CPAC performance evaluation scheduling and related follow-up.
• Submit and track medical license requests; keep licensing trackers and SharePoint lists current.
• Monitor Ambassador start dates, required compliance modules, and credentialing milestones; follow up on outstanding items to prevent delays.
• Document key outcomes from credentialing meetings and weekly updates and ensure they are incorporated into trackers and communications.
• Track when Ambassador offers are sent and signed.
• Review mid-month hours and legal entity status; flag and escalate discrepancies to leadership.
• Review monthly site roster reports to ensure Ambassador deployments are updated and accurate.
• Maintain contingency staffing and deployment trackers when new sites start or Ambassadors are assigned to additional practices.
• Schedule and coordinate interviews, CPAC evaluations, department meetings, and mini-orientations.
• Coordinate and attend monthly department meetings (EM, HM, AP, New Grad), Startup Medical Director (SMD) meetings; and assist with agenda preparation.
• Arrange guest speakers for monthly department meetings.
• Attend and provide logistical and operational support for New Ambassador Orientation (bi-annually), including assisting during sessions and arranging catering and dinners.
• Attend 1–2 Spring Symposia as a representative/support for the Ambassador Department.
• Attend the annual Partnership Meeting held in the fall as a representative/support for the Ambassador Department.
• Request, update, and distribute 411 Information Sheets and Practice Norms Sheets for Ambassador deployments.
• Ensure practice-specific information remains accurate, complete, and easily accessible to Ambassadors and leadership.
• Collect and submit monthly summary/bullet point information for leadership reporting.
• Provide operational and administrative support to the Supervisor, Program Coordinator and Clinical Directors on projects, tracking, and reporting needs.
• Help maintain accurate data and documentation across SharePoint, Excel trackers, and other tools used by the department.
• Assist with special projects as needed
• Support designated physician program leaders and priority candidates with administrative support, including but not limited to expense management; calendar management; travel arrangements; meeting support; meeting agendas; meeting minutes
• Act as a liaison for physician program leadership to ensure excellent and clear communication related to program and communications about the program.
• Perform targeted communication follow up on physician candidates on behalf of physician leaders as necessary
• Support physician leaders with various program projects and tasks.
• Schedule and coordinate provider availability as needed.

Benefits

• Superior health plan options
• Dental, Vision, HSA/FSA, Life and AD&D coverage, and more
• Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%
• Outstanding Paid Time Off: 3-4 weeks’ vacation, Paid holidays, Sabbatical
• Student Loan Refinancing Discounts
• Professional and Career Development Program
• EAP, travel assistance, and identify theft included
• Wellness program
• Commuter Benefits Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees