Program Assistant Supported Housing LI - 1008I - (SUH02) - Mon-Fri 9AM-5PM

WellLife Network • Brentwood, NY

17h • $23 - $23 • Onsite

About The Position

Under direct supervision of the program director of supported housing, performs diversified routine clerical duties including typing, proofreading, filing, compiling/verifying/posting data, coding, performing basic arithmetic calculations, and generating reports in support of a program.

Requirements

• H.S. Diploma or GED, demonstrated ability to type 40 wpm accurately, and a working knowledge of computers, Microsoft Office suite, and general office equipment (e.g., scan, copier, PC, printer, telephone systems).
• Basic arithmetic skills. Exhibits good oral, written, and interpersonal skills. Knowledge of the program and its procedures. Knowledge of Microsoft Office Programs (Word, Excel, Powerpoint, Outlook, etc) and Internet Explorer.
• Ability to maintain a high level of confidentiality. Attendance at the following required training sessions: CPI, CPR, First Aid, and OMH approved orientation and training. See attached Physical Requirements addendum

Responsibilities

• Types a variety of routine program correspondence (e.g., letters, memoranda, forms, grants, bills, applications, reports), ensuring correct spelling, punctuation, and grammar.
• Receives, screens, takes messages, or routes incoming telephone calls. Responds to routine questions regarding the program.
• Schedules appointments and maintains calendar.
• Receives, reads, sorts, and distributes, for example, incoming mail, phone messages, paychecks, metro cards. Logs and maintains accurate records of distributed materials. Prioritizes mail, taking notice of required actions and due dates. Prepares outgoing mail for delivery.
• Sets up, organizes, and/or maintains computerized and physical alphabetical, numerical, and/or chronological files used by program staff. Controls confidentiality of files, as necessary.
• Sends and receives faxes; make copies and performs other routine clerical duties.
• Resolves routine problems; refers other matters to appropriate staff.
• Attends designated meetings; takes and accurately transcribes minutes and forwards to supervisor.
• Monitors inventory levels of office supplies; prepares requisitions; places approved orders; receives and stocks supplies.
• Collects and verifies data; keys data from a variety of source documents to update and maintain program files and records. Generates routine computerized reports.
• Maintains working environment in a safe and orderly manner.
• Follows program and crisis intervention protocols, as needed.
• Performs other related duties, as assigned.

Benefits

• Compensation: Competitive hourly rate based on experience.
• Robust Benefits: Medical, dental, vision, and 401k retirement plan (with matching).
• Work-Life Balance: Paid time off, holidays, and personal days.
• Wellness Program: Free and low-cost gym and wellness access and support.
• Training & Growth: Ongoing professional development and career advancement opportunities.
• Meaningful Work: Direct impact on the lives of youth and their families.
• Supportive Environment: A collaborative team that values your contributions

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees