Program Assistant (Wellness in Houston)

Texas A&M University System • Prairie View, TX

1d

About The Position

Under the general supervision, the Program Assistant provides standard program and clerical support to the Wellness In Houston (WIH), other extension program initiatives with focus in the greater Houston area, the Wellness In Houston (WIH) staff with Prairie View A&M University’s Cooperative Extension Program (CEP). This position is funded by a grant or restricted funds. Continued employment is contingent on the renewal of grant or restricted funds. The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position.

Requirements

• Bachelor's degree or equivalent combination of education and experience.
• No prior experience required.
• Knowledge of word processing and spreadsheet applications.
• Verbal and written communication skills.
• Ability to multitask and work cooperatively with others.

Responsibilities

• Manages all office procedures and other tasks as assigned and requested, including the preparation of correspondences, documents and reports; manages all incoming and outgoing communications and inquires for the office and serves as the initial point of contact for program participants regarding outreach and educational opportunities; coordinates appointments, itineraries and schedules for Wellness in Houston (WIH).
• Assists with the development of educational content and with developing and implementing marketing strategies for program promotion, including development of news releases, newsletters, flyers and brochures; assists with content, design layout, original graphic design formatting and formatting of publications, presentations and workshop resources; provides photography, videography and social media outreach services for WIH activities; Works toward raising awareness of WIH and other extension outreach programs and updates mailing lists/listservs; maintains departmental website and calendar of events and communicates relevant information for external website updates.
• Maintains the Wellness In Houston data management program; assists program staff with web-based research, collecting data and the preparation of internal and external reports for grant monitoring and reporting activities; assists in the preparation of the WIH annual report; Assists with program planning and collection, review and processing of enrollment and/or volunteers.
• Coordinates business travel and itineraries for program staff as requested; makes university credit card purchases and reconciles purchases; creates purchase requisitions and receiving actions in purchasing system; maintains proper inventory of office supplies and equipment; maintains detailed records and organizes files for safe keeping, accessibility, documentation and retention purposes according to program, university and system guidelines.
• Participates and assists in college-wide events, activities, committees and performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level