Program Assistant - Health Care

Family Centers•Greenwich, CT

just now•$24

About The Position

Family Centers is currently seeking a highly organized, proactive, and detail‑oriented Program Assistant to support the Director of FQHC Medical & Dental Services and our health center programs. This role supports management by strengthening administrative capacity and improving leadership efficiency within a mission‑driven healthcare organization. This part-time position requires daily availability, working 4 hours per day, 5 days per week, with a 10am-2pm schedule preferred to align with leadership activity and operational needs.

Requirements

2+ years of experience as a program assistant, administrative assistant, coordinator, or similar role (healthcare preferred).
Exceptional organization and time‑management skills with the ability to prioritize tasks.
Strong written and verbal communication skills.
Strong attention to detail and ability to independently follow through on tasks.
High proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint).
Professionalism, discretion, and commitment to confidentiality.
Ability to manage and triage executive email inboxes with clarity, judgment, and accuracy.

Nice To Haves

Experience supporting leadership in healthcare, nonprofit, or operations‑driven environments.
Familiarity with healthcare, health equity, or compliance environments.
Knowledge of project management tools or methodologies.
Skill in turning verbal direction into structured deliverables.

Responsibilities

Review, filter, organize, and prioritize incoming emails for the Director as needed; flag critical items and draft/provide response support as appropriate.
Convert verbal guidance from leadership into clear, structured notes, documents, and presentations.
Manage calendars, schedule meetings, and coordinate logistics on behalf of Director.
Draft, edit, and format communications, reports, memos, agendas, and professional correspondence.
Prepare meeting materials and capture accurate action items, next steps, and deadlines.
Prepare, collect, and reconcile receipts and packing slips, ensuring they align with corresponding invoices and payment requests to streamline management’s review and approval process.
Maintain organized digital files, standard operating procedures, policies, and other operational documentation.
Support daily operational needs and help improve leadership workflow efficiency.
Maintain dashboards, trackers, timelines, spreadsheets, and project documentation.
Assist with formatting, updating, and aligning policies and procedures with compliance standards.
Conduct research and convert findings into concise summaries.
Help develop templates, standardized forms, communication materials, and PowerPoint presentations.
Assist with documentation for HRSA, Joint Commission, and internal audits.
Track corrective actions, training compliance, policy updates, and related quality metrics.
Support initiatives aimed at improving patient experience and operational workflow efficiency.