Program Administrator
About The Position
Looking for an Opportunity to Make an Impact? At Leidos, we deliver innovative solutions through the efforts of our diverse and talented teams—people who are deeply committed to customer success. We empower our employees, support our communities, and operate sustainably. Everything we do is grounded in our mission to do what’s right—for our customers, our people, and our communities. Your greatest work is ahead. We are seeking a highly organized and detail-oriented Administrative Assistant to support our Persistent Surveillance Portfolio within the Defense Systems Sector. This is an exciting opportunity for a professional who thrives in a fast-paced, team-focused environment and is eager to contribute to the success of a large-scale defense program.
Requirements
- High school diploma or equivalent.
- 2-4 years of administrative or program support experience.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and SharePoint.
- Experience with travel and expense systems (e.g., Concur, SAP).
- Demonstrated ability to coordinate executive-level travel and submit compliant expense reports under tight deadlines.
- Strong organizational skills and attention to detail, with the ability to manage multiple priorities.
- Excellent written and verbal communication skills across all organizational levels.
- Ability to work independently and collaboratively in a high-pressure, deadline-driven environment.
- Must be a US citizen and be able to obtain and maintain a DoD security clearance.
- Must be a resident of the North Alabama area or willing to relocate to the Huntsville – North Alabama, AL, area.
Nice To Haves
- Associate or Bachelor’s degree.
- Prior experience supporting DoD or engineering programs.
- Familiarity with defense program operations, contract deliverables, and earned value management (EVM).
- Understanding of DoD acquisition lifecycle and program structure.
- Active DoD Secret Security Clearance or ability to obtain one.
Responsibilities
- Provide direct administrative support to senior program leadership, including the Program Manager, Deputy Program Manager, Chief Engineer, and Integrated Product Team (IPT) leads.
- Coordinate meetings, reviews, and technical interchange sessions — managing calendars, preparing agendas, taking minutes, and tracking action items.
- Plan and arrange complex domestic and international travel itineraries; coordinate flights, lodging, transportation, and schedules.
- Prepare and process accurate expense reports in compliance with corporate and federal travel regulations.
- Maintain program calendars and align scheduling with internal and external stakeholders.
- Manage document control, version tracking, and internal routing of deliverables, correspondence, and contract submissions.
- Support procurement and funding documentation, initiate purchase requests, and liaise with subcontractors.
- Prepare and format reports, presentations, and customer-facing materials.
- Assist with new hire onboarding, workspace setup, and training coordination.
- Track and report administrative action items to ensure timely resolution.
Benefits
- Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
11-50 employees
