Program Administrator

KMS Solutions, LLC • Norfolk, VA

2d • Hybrid

About The Position

This Program Administrator will work with a dynamic team, providing Scientific, Engineering, Technical, and Analytical (SETA) support for Naval Sea Systems Command (NAVSEA). KMS Solutions, LLC is seeking an outgoing, proactive, and highly motivated individual to serve as a Management Analyst for the Program Manager who conducts overall planning and direction of support efforts of NAVSEA 04X. The ideal candidate will provide high-level management/administrative support and contribute to the efficient planning and execution of the Training and Project Support (TaPS) contract tasks areas.

Requirements

• Associate’s degree with 3 years related experience or High School Diploma with 5 years of relevant work experience.
• Experience and proficiency with Microsoft (MS) Teams, MS SharePoint, MS Word, MS Excel, and MS PowerPoint.
• Experience and proficiency in writing and editing reports and other contract deliverables.
• Able to obtain and maintain a SECRET security clearance.

Nice To Haves

• Knowledge of US Navy shipyard operations, policies, and practices
• Experience supporting leaders in complex, high-stakes environments.
• Knowledge/experience in the use of MS Office, MS Project, MS Visio, and/or Power BI.
• Ability to comprehend and extract details from monthly, quarterly and annual company reports.

Responsibilities

• Assist Training and Project Support (TaPS) Program Managers with compiling and editing monthly reports, metrics, contract compliance reports, and contract deliverables.
• Develop tracking tools to coordinate the completion of company and contractual training and certification requirements.
• Provide programmatic support including business development capture planning, meeting minutes and action tracking, brief and document development, and corporate and contractual data calls.
• Develop process recommendations for productivity, efficiency, and improvements.
• Provide secretarial and reception support (greet visitors/maintain visitor log and receive/distribute mail and packages).
• Manage company portal website content, files, and links via SharePoint sites.
• Coordinate conferences and support office meetings, visits, and events.
• Support creation and maintenance of Navy base access and computer system accounts.
• Lead procurement and account reconciliation for office and contract-related purchases.

Benefits

• KMS offers a competitive benefits packaging including medical, dental and vision insurances, flexible spending account, PTO, paid holidays, military leave, bereavement leave, 401k / retirement savings plan, professional development and tuition reimbursement, basic and voluntary life insurance / AD&D, short-term and long-term disability, voluntary AFLAC supplemental insurance products and employee assistance plan (EAP) program.
• Additionally, KMS offers employee referral bonuses and a discretionary annual bonus.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 51-100 employees