Program Administrator

Rice University•Houston, TX

7d•$25 - $27•Onsite

About The Position

Under supervision of the director, the program administrator is responsible for all front office functions and serves as the problem-solving point person for a variety of matters. They will also supports postdoctoral fellows, faculty and serves as the face of the department to all visitors. They will coordinate many of the administrative functions for the program, its faculty and special events activities, and maintains the program website. The program administrator interacts daily with faculty, students, visitors, other university staff, and various individuals and organizations outside Rice University.

Requirements

Bachelor’s Degree
May substitute additional related experience, above and beyond what is required, on an equivalent year for year basis in lieu of the education requirement
1 year of related professional experience (not as a student or volunteer) in office administration and event planning and execution
Ability to learn new strategies
Written and verbal communication skills
Data analysis skills
Ability to work well under pressure and manage multiple projects simultaneously.
Good organizational and time management skills
Knowledge of Microsoft Office suite
Ability to work independently and as part of a team to meet expected deadlines and schedules
Attention to detail
Ability to develop program partnerships and funding sources
Basic knowledge of managing budgets and developing financial plans

Nice To Haves

Rice University experience
Experience working in Rice University systems, such as iO Expense and P2P modules, Esther and CourseLeaf

Responsibilities

Administers the daily operations of the Jewish Studies program with general guidance of the Director of that program
Plans and monitors budgets, including endowment reporting to donors through DAR
Maintains the program’s website and all social media interactions
Plans, coordinates, and executes events, meetings, and conferences for the program
Schedules travel and accommodations for faculty and program visitors, and reconciles all related expenses
Provides administrative support to the program, including travel courses and faculty summer research
Assists with student recruitment; curriculum support; and manages scholarships and fellowships
Recommends and implements outreach plans, including communications, events, marketing, conferences, etc.
OwlConnect/BBIS: maintains mailing lists, email lists, and runs bimonthly giving reports
Branches (newsletter): solicits, compiles and edits all pieces, and manages distribution
Jewish Studies Student Association: works with student board, coordinates events and publicity, assists with registration, and all admin and support duties
Performs all other duties as assigned
Processes faculty reimbursements
Processes travel reimbursements and honoraria for guest speakers
Supervises student assistants.