Program Administrator

University of Chicago•Austin, TX

About The Position

The Committee on Clinical Pharmacology and Pharmacogenomics at the University of Chicago comprises faculty from various disciplines, offering trainees a mentored research environment for interdisciplinary idea and resource exchange. The fellowship program, now in its 50th year, provides rigorous training that combines research, didactic instruction, and clinical exposure in personalized therapeutics relevant to all medical disciplines. The Program Administrator is responsible for the daily operations of the Committee on Clinical Pharmacology and Pharmacogenomics. Reporting to the Committee Chair, this role serves as the primary contact for the Committee's research and educational missions, including the fellowship training program. The Administrator will assist in implementing the educational fellowship curriculum, engaging regularly with trainees, and supporting the Chair's other educational and administrative duties.

Requirements

Minimum requirements include a college or university degree in related field.
Knowledge and skills developed through 5-7 years of work experience in a related job discipline.
Bachelor's degree.
Experience with educational program oversight.
Experience with academic medical operations.
Experience with educational curricula in a University, clinical, and/or graduate school setting.
Experience with federal and non-federal post-award policies and the fundamentals of sponsored academic research in a medical institution.
Experience with financial management.
Experience with NIH training grants.
Experience with other software applications (e.g., Outlook, Adobe Acrobat, PowerPoint, and Excel).
Proficiency with word processing applications, preparing presentations, and spreadsheets.

Nice To Haves

Excellent interpersonal skills.
Ability to handle public contacts with courtesy, clarity, and diplomacy.
Excellent organizational skills.
High attention to detail and the ability to perform multiple tasks.
Excellent problem-solving skills.
Excellent verbal and written communication skills.
Considerable skill in working both independently and as a team member.
Independence in decision making and judgment, ability to work with minimal supervision and be involved in program problem-solving.
Ability to handle sensitive and confidential situations and information with absolute discretion.
Ability to maintain a calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines.
Ability to use appropriate resources to resolve an issue.
Ability to follow an issue through to resolution.

Responsibilities

Assists in overseeing the recruitment and training of the program’s post-doctoral fellows, meeting with trainees on a regular basis to review requirements and program progress.
Coordinates educational courses hosted by the Committee.
Coordinates and attends the program meetings, creating the agenda, taking minutes, drafting evaluations, following up on action items.
Assists with providing support letters and related grant application requirements for faculty and fellows.
Submits advertisements and attends recruitment and career fairs.
Assists trainees with board application; prepares the program’s re-accreditation application.
Responsible for assisting with the NIH T32 requirements including both competing and noncompeting renewals.
Initiates NIH trainee appointments, re-appointments and termination notices via eraCommons.
Assists with the Chair’s other administrative responsibilities, including cooperative groups, medical school education, and managing the Chair’s calendar.
Assists with the recruitment and appointment of candidates within the Elwood V. Jensen Scholar program.
Develops and communicates program priorities and performance standards and assesses operations using these criteria.
Plans and conducts quality assurance reviews and recommends changes as appropriate.
Manages program budgets and recommends or makes budgetary recommendations.
Performs other related work as needed.