PROGRAM ADMINISTRATOR - SES - 64000465

State of Florida • Jacksonville Beach, FL

3d • $63,000 - $65,000 • Onsite

About The Position

Come Join DOH-Team Duval! If you are looking to establish an exciting and successful career in Public Health, you have come to the right place. Many of our innovative and successful health programs are recognized throughout Florida. This position spends the majority of the time engaged in supervisory responsibilities. This includes communicating with, motivating, training, and evaluating employees in addition to planning and directing employees' work. The incumbent has the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action. The incumbent will also be required to develop performance expectations, meet with staff regularly to discuss performance, complete performance reviews, maintain vacation and work schedules, ensuring proper coverage, and complete timesheets. This is a Program Administrator position responsible for oversight of the Contract and Purchase Order in conjunction with the Contract Manager. The person in this position will assist in developing contracts that meet the guidelines of the grant; meeting the goals and objectives of the grant; and providing needed reports and data for the grant. The incumbent in the position exercises independent judgment in formulating or assisting in the formulation of policies and procedures which have significant impact in personnel administration and/or preparation and administration of budgets. The goal of the incumbent in this position is to optimize the potential for positive outcomes relating to women’s health, family planning/reproductive health, future pregnancy, reduction of STD/HIV, birth and early childhood growth and development. The Program Administrator in this position functions as a senior member of an interdisciplinary team involving Family Planning, and Reproductive and Sexual Health service line, and the Maternal and Child Health Block Grant Supervisor. Works under general direction and infrequent supervision. Responsibilities include, but are not limited to, the following: Maintains appropriate self-confidence and controls emotional reactions when relating to others in a group or one-on-one so effective communication can occur. Communicates without ridicule, threats, or emotional outbursts. Allows time for practice of new tasks or skills. Explains reasoning behind own opinions. Remains calm in high[1]pressure situations. Demonstrates high standards of ethical conduct. Monitors expenditures in support of programs and policies. Identifies cost-effective approaches. Possesses an intention to persuade, convince, influence, or impress others in support of DOH-Duval vision, mission, and strategy. Promotes professional leadership and growth. Motivates, trains, and develops a diverse workforce and provides an environment conducive to achievement and growth. Assesses current and future staffing needs based on agency goals and budget realities. Ensures staff are appropriately selected, developed, utilized, appraised, and rewarded; takes corrective action appropriately. Establishes productive, cooperative relationships with subordinates, peers, and management. Understands and responds to others' needs and priorities. Resolves conflict in positive ways. Works in collaboration with all partners. Weighs alternative courses of action and makes decisions that reflect factual information and are based on rational and logical assumptions that take organizational resources into consideration. The Program Administrator is responsible for assurance of family planning program linkages to both DOH clinical/case management as well as community services. The Administrator provides and supervises staff who provide family planning care coordination and case management activities to ensure DOH patients receive a variety of medical, social, and educational services. Additionally, the Administrator provides and supervises staff who provide education in family planning and STD/HIV, linkage between hospitals and DOH clinical care, including Healthy Start and School Health. Act as a consultant for DOH clinics. Coordinates, participates, and contributes to the annual Family Planning audit/site visit. Serves as a point of contact and consultant for Healthy Start on Family Planning. Supervise staff in the Family Planning Sterilization Program. Reviews and ensures compliance with Family Planning sterilization processes/program. Provides onsite/off-site consultation as needed; participates in meetings/leadership or clinic activities as related, resolution of problems, maintains staffing and provides good communication between agency, clinicians, and patients. Also, this Administrator is responsible for assurance of staff conducting visitation at UF Health Shands Mother-Baby Unit for registration of post-partum patients and the newborn visits at Florida Department of Health in Duval clinics. Serve as a liaison to the various contracts. Family Planning Community Outreach Program: Provide supervision for Family Planning Program Community Outreach program staff. Ensures completion of the following documents/exhibits as scheduled: The I&E Committee Member Contact Information (Exhibit 3A); I&E Committee Minutes from previous year (exhibit 3B); Community Education and Outreach Family Planning Program Promotion Plan (exhibit 3D); Community Outreach Log (Exhibit 3F) or activity and community participation with dates and submits to [email protected] as scheduled. Ensures the provision of Family Planning Clinical Technical Assistance/Training: One on one or small group educational sessions to support Title X Family Planning requirements in the clinics: Train the Trainer educational sessions to clinical staff, local services providers, community stakeholders on Best Practice. Supports and supervises staff in community-based educational sessions with program implementation. Provides onsite/off-site consultation as needed: participates in meetings/leadership or clinic activities as related, resolution of problems, maintains staffing and provides good communication between agency, clinician, and patients. Ensure staff participation in program training, in-service training and professional development sessions as required. Human Trafficking Program: Provides supervision and supports Human Trafficking Program staff. Ensures staff participation in required training, community meetings and events. Also ensures the provision of Human Trafficking training: One on one or small group educational sessions to support program requirements in the clinics. Train the trainer educational sessions to clinical staff, local service providers, and community stakeholders. Maternal and Child Health (MCH) Block Grant: Provides supervision and support for the MCH Block Grant program staff. Reviews and monitors strategies for unintended pregnancies. Ensures completion and submission of report as scheduled. Ensures staff participation in program training, in-service training and professional development sessions as required. Participates in multidisciplinary staffing, attends supervisory staff meetings, in-service training and professional development sessions as required. Performs travel in relation to above duties and for professional development. Ensures accurate and timely submission of Employee Activity Records (EARS), Employee Leave and Attendance records, performance evaluations, travel logs, monthly reports to assigned supervisor, and performs other related duties as necessary. Information and Key Custodian.

Requirements

• Knowledge of maternal/child health services, particularly in a community setting
• Work with a diverse population, community, organization
• Knowledge of human anatomy and physiology, reproductive health, STD/HIV
• Knowledge of compiling, organizing, and analyzing data
• Ability to develop and implement various program monitoring methodologies and techniques
• Ability to provide in-service training on medical and health care services, patient assessments, and utilization practices
• Ability to develop program policies, procedures, manuals, and administrative rules and agreements
• Ability to prioritize workload
• Ability to plan, organize and coordinate work assignments
• Ability to develop various reports
• Ability to understand and apply applicable rules, regulations, policies, and procedures
• Ability to establish and maintain effective working relationships with others
• Ability to communicate effectively
• Working knowledge of Microsoft Word, Excel, PowerPoint, and other similar applications.
• Ability to monitor grants and contracts
• One year experience establishing and oversight of contracts
• One year experience working in a Family Planning Program.
• One year experience supervising employees including responsibility in approving/monitoring timesheets, leave, productivity, and disciplinary actions.

Nice To Haves

• Bachelor's degree from an accredited college or university in business, a social services field, or public health.

Responsibilities

• Communicates without ridicule, threats, or emotional outbursts.
• Allows time for practice of new tasks or skills.
• Explains reasoning behind own opinions.
• Remains calm in high[1]pressure situations.
• Demonstrates high standards of ethical conduct.
• Monitors expenditures in support of programs and policies.
• Identifies cost-effective approaches.
• Possesses an intention to persuade, convince, influence, or impress others in support of DOH-Duval vision, mission, and strategy.
• Promotes professional leadership and growth.
• Motivates, trains, and develops a diverse workforce and provides an environment conducive to achievement and growth.
• Assesses current and future staffing needs based on agency goals and budget realities.
• Ensures staff are appropriately selected, developed, utilized, appraised, and rewarded; takes corrective action appropriately.
• Establishes productive, cooperative relationships with subordinates, peers, and management.
• Understands and responds to others' needs and priorities.
• Resolves conflict in positive ways.
• Works in collaboration with all partners.
• Weighs alternative courses of action and makes decisions that reflect factual information and are based on rational and logical assumptions that take organizational resources into consideration.
• Responsible for assurance of family planning program linkages to both DOH clinical/case management as well as community services.
• Provides and supervises staff who provide family planning care coordination and case management activities to ensure DOH patients receive a variety of medical, social, and educational services.
• Provides and supervises staff who provide education in family planning and STD/HIV, linkage between hospitals and DOH clinical care, including Healthy Start and School Health.
• Act as a consultant for DOH clinics.
• Coordinates, participates, and contributes to the annual Family Planning audit/site visit.
• Serves as a point of contact and consultant for Healthy Start on Family Planning.
• Supervise staff in the Family Planning Sterilization Program.
• Reviews and ensures compliance with Family Planning sterilization processes/program.
• Provides onsite/off-site consultation as needed; participates in meetings/leadership or clinic activities as related, resolution of problems, maintains staffing and provides good communication between agency, clinicians, and patients.
• Responsible for assurance of staff conducting visitation at UF Health Shands Mother-Baby Unit for registration of post-partum patients and the newborn visits at Florida Department of Health in Duval clinics.
• Serve as a liaison to the various contracts.
• Provide supervision for Family Planning Program Community Outreach program staff.
• Ensures completion of the following documents/exhibits as scheduled: The I&E Committee Member Contact Information (Exhibit 3A); I&E Committee Minutes from previous year (exhibit 3B); Community Education and Outreach Family Planning Program Promotion Plan (exhibit 3D); Community Outreach Log (Exhibit 3F) or activity and community participation with dates and submits to [email protected] as scheduled.
• Ensures the provision of Family Planning Clinical Technical Assistance/Training: One on one or small group educational sessions to support Title X Family Planning requirements in the clinics: Train the Trainer educational sessions to clinical staff, local services providers, community stakeholders on Best Practice.
• Supports and supervises staff in community-based educational sessions with program implementation.
• Provides onsite/off-site consultation as needed: participates in meetings/leadership or clinic activities as related, resolution of problems, maintains staffing and provides good communication between agency, clinician, and patients.
• Ensure staff participation in program training, in-service training and professional development sessions as required.
• Provides supervision and supports Human Trafficking Program staff.
• Ensures staff participation in required training, community meetings and events.
• Also ensures the provision of Human Trafficking training: One on one or small group educational sessions to support program requirements in the clinics.
• Train the trainer educational sessions to clinical staff, local service providers, and community stakeholders.
• Provides supervision and support for the MCH Block Grant program staff.
• Reviews and monitors strategies for unintended pregnancies.
• Ensures completion and submission of report as scheduled.
• Ensures staff participation in program training, in-service training and professional development sessions as required.
• Participates in multidisciplinary staffing, attends supervisory staff meetings, in-service training and professional development sessions as required.
• Performs travel in relation to above duties and for professional development.
• Ensures accurate and timely submission of Employee Activity Records (EARS), Employee Leave and Attendance records, performance evaluations, travel logs, monthly reports to assigned supervisor, and performs other related duties as necessary.
• Information and Key Custodian.

Benefits

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Flexible Spending Accounts;
• Tuition waivers;
• And more!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees