Program Administrator, Research

Beth Israel Lahey Health • Boston, MA

30d

About The Position

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. The Center for Innovation in Invasive Cardiology at BIDMC is seeking a Program Administrator to oversee and coordinate the administrative functions that support the work of establishing the Innovation Center. The Cardiac Structural Innovation Center will devote its efforts to fostering the development of new techniques and technologies within the invasive cardiovascular domains. The Program Administrator will engage in a variety of collaborative projects working closely with clinician investigators, administrative staff and trainees. As Program Administrator you will have a key role in helping establish the Center and produce high-impact research. The Center for Innovation in Invasive Cardiology will focus on developing new techniques and technologies within the invasive cardiology domains specifically interventional cardiology and electrophysiology, with a focus on structural heart and valvular therapies. Structural heart interventions are rapidly expanding to provide minimally invasive heart valve repair and replacement options. Within this space their remain many unmet needs and opportunities for refinement. The center will, in part, explore how current devices fail to inform improvements in next generation devices. We will also provide practice and testing scenarios to refine novel techniques within the space prior to human application and we will work in collaboration with industry partners to test current generation devices in ex vivo models. What will the Program Admin do? The variety of tasks associated with this position, include, but are not limited to the following: administrative tasks including facilitating and tracking travel and reimbursement for center personnel, calendar management and meeting organization, assisting with IRB communications and documentation, assisting with site startup activities, interfacing with industry partners and managing contracts, potentially assisting with writing (including progress reports, drafting manuscripts, abstracts, posters, and PowerPoint presentations), assistance with grant applications and submission, organization of study documentation to meet study protocols and regulatory requirements, ordering study materials, medical chart review, completion of case report forms, data extraction and upload, site staff communication. This position is perfect for someone looking to enhance their administrative and project management career. The ideal candidate is highly organized, detail-oriented, and proactive, with strong writing, and communication. Additional project opportunities are available based on interest. Passion and a willingness to learn are essential!

Requirements

• Bachelor's degree required in Life Sciences.
• 1-3 years related work experience required.
• Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.
• Ability to communicate clearly and effectively in written English with internal and external customers.
• Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.
• Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.
• Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows.
• Ability to provide a high level of customer service and staff training to meet customer service standards and expectations for the assigned unit(s).
• Resolves service issues in the assigned unit(s) in a timely and respectful manner.
• Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects.
• Sitting most of the time, with walking and standing required only occasionally

Nice To Haves

• Previous experience in the research environment, preferably in academic or healthcare settting.
• Previous experience with grant submission process.

Responsibilities

• Serve as the administrative resource and liaison for the program, interacting with all levels of personnel, both internal and external.
• Develop, organize and implement administrative processes and systems to ensure the smooth flow of operations.
• Plan and organize program events, including publicity, agenda, invitations, speakers, presentation materials, schedule travel arrangements, and process reimbursements.
• Monitor the program budget and accounts.
• Authorize, monitor and report all expense items.
• Assists with grant submissions, preparation of annual progress reports, and expense accounting for the grant.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees