Program Administrator 3

State of Ohio • Columbus, OH

1d

About The Position

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. 5 yrs. trg. or 5 yrs. exp. in business administration, management or public administration. -Or completion of undergraduate core program in business administration, management or public administration; 36 mos. trg. or 36 mos. exp. in supervisory, administrative &/or managerial position. -Or completion of undergraduate core program for academic field of study commensurate with program area to be assigned per approved Position Description on File; 36 mos. trg. or 36 mos. exp. in supervisory, administrative, managerial &/or staff position involving planning, research &/or policy/procedure development. -Or 1 yr. exp. as Program Administrator 2, 63123. -Or equivalent of Minimum Class Qualifications For Employment noted above. Job Skills: Program Management At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes: Medical Coverage Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period Paid time off, including vacation, personal, sick leave and 11 paid holidays per year Childbirth, Adoption, and Foster Care leave Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more) Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation ) Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position. Provides programmatic direction on behalf of the Deputy Director of the Division of Primary and Secondary Education: · Develops, reviews, and revises administrative processes for the division and provides communication and professional learning to staff on division processes; · Develops, coordinates, and supports communications strategies in conjunction with the Office of Communications and Outreach, program staff, and office and division leadership; · Reviews and edits documents, reports, graphics, guidance documents, GovDelivery, and EdConnection communications, and presentations; · Ensures that all written documents follow the Department’s writing guidelines and branding; · Creates, prepares, and maintains meeting materials and correspondences; · Serve as project manager as assigned overseeing projects involving multiple staff or work units, contractors, and teams. o Defines project scope, goals, and deliverables, and establish project plans to ensure timely and quality completion; · Work with division and office leadership and program specialists to track and monitor reports/correspondences, and sensitive information; · On behalf of the Deputy Director, responds to inquiries from other agency offices, stakeholder organizations, school districts, state support teams and educational service centers; · Assists and coordinates with the Legal Office on Ohio Administrative Code rule revisions for the division in accordance with ORC, JCARR and LSC requirements Manages the business functions for the Deputy Director of Primary and Secondary Education: · Actively monitors and maintains Deputy Director daily calendars and appointments, providing any necessary briefing or preparation; · Maintains appointment schedules; · Schedules meetings, conferences, and teleconferences; · Coordinates travel arrangements and assists with meeting arrangements; · Takes minutes of meetings that may be confidential; · Draft agendas for meetings organized by the Deputy Director, section chiefs, or office administrator(s); · Answers and/or directs inquiries, including telephone calls, to appropriate staff for response; · Manages and monitors the operational workflow of internal agency documents and timelines; · Maintains accurate stakeholder contact information; · Creates and/or produces documents, reports, correspondence and/or letters; · Proofreads documents and slide decks, revises, modifies and merges corrected information; · Maintains Division and Deputy Director's files; · Supports the division leadership team in assigned activities; · Manages the out-of-state travel process for the division including review, tracking, routing for signature approval, and communication with travelers. o Provides reports on travel occurring in the division and associated costs. o Develops and maintains a tracking system. o Provides technical support to travelers and office administration. · Serves as liaison between administrator and staff; · Transmits confidential decisions and directives. Performs other duties as assigned. Serves as accessibility coordinator for assigned offices by providing technical assistance on document accessibility, staying up-to-date with guideline updates, and attending required trainings and meetings; Serves as division payment card administrator to purchase out-of-state flights for approved travel in accordance with Department and OBM guidelines. Maintain proper payment documentation and timely process transactions in the PREP financial system. The Ohio Department of Education and Workforce is a diverse team of passionate, education-focused professionals responsible for overseeing and enhancing the quality of education for each of Ohio’s 1.7 million students. The Department provides the resources and supports essential to raising student achievement and accelerating learning opportunities, advancing the connectivity between K-12 and postsecondary learning, creating programs to support and expand workforce experiences, and ensuring students have the necessary supports to be ready each day to learn. As the governing body responsible for overseeing and enhancing the quality of education within the State of Ohio, the Department of Education and Workforce is dedicated to promoting educational excellence and ensuring equal access to learning opportunities for all students. The Department is committed to collaborating with schools, districts, educators, students, families, businesses, nonprofits and all stakeholders to achieve our educational goals. The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting. The final candidate selected for this position will be required to undergo a criminal background check as well as other investigative reviews. Criminal convictions do not necessarily preclude an applicant from consideration for a position, unless restricted under state or federal law or federal restrictions. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration. The Ohio Department of Education and Workforce is an Equal Opportunity/Affirmative Action Employer that values diversity and seeks talented individuals from diverse backgrounds. Candidates are considered for employment without regard to race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status or any other legally protected class. Questions or concerns about this should be directed to the Office of Human Resources ( [email protected] ).

Requirements

• 5 yrs. trg. or 5 yrs. exp. in business administration, management or public administration.
• completion of undergraduate core program in business administration, management or public administration; 36 mos. trg. or 36 mos. exp. in supervisory, administrative &/or managerial position.
• completion of undergraduate core program for academic field of study commensurate with program area to be assigned per approved Position Description on File; 36 mos. trg. or 36 mos. exp. in supervisory, administrative, managerial &/or staff position involving planning, research &/or policy/procedure development.
• 1 yr. exp. as Program Administrator 2, 63123.
• equivalent of Minimum Class Qualifications For Employment noted above.
• Job Skills: Program Management

Responsibilities

• Provides programmatic direction on behalf of the Deputy Director of the Division of Primary and Secondary Education
• Develops, reviews, and revises administrative processes for the division and provides communication and professional learning to staff on division processes
• Develops, coordinates, and supports communications strategies in conjunction with the Office of Communications and Outreach, program staff, and office and division leadership
• Reviews and edits documents, reports, graphics, guidance documents, GovDelivery, and EdConnection communications, and presentations
• Ensures that all written documents follow the Department’s writing guidelines and branding
• Creates, prepares, and maintains meeting materials and correspondences
• Serve as project manager as assigned overseeing projects involving multiple staff or work units, contractors, and teams.
• Defines project scope, goals, and deliverables, and establish project plans to ensure timely and quality completion
• Work with division and office leadership and program specialists to track and monitor reports/correspondences, and sensitive information
• On behalf of the Deputy Director, responds to inquiries from other agency offices, stakeholder organizations, school districts, state support teams and educational service centers
• Assists and coordinates with the Legal Office on Ohio Administrative Code rule revisions for the division in accordance with ORC, JCARR and LSC requirements
• Manages the business functions for the Deputy Director of Primary and Secondary Education
• Actively monitors and maintains Deputy Director daily calendars and appointments, providing any necessary briefing or preparation
• Maintains appointment schedules
• Schedules meetings, conferences, and teleconferences
• Coordinates travel arrangements and assists with meeting arrangements
• Takes minutes of meetings that may be confidential
• Draft agendas for meetings organized by the Deputy Director, section chiefs, or office administrator(s)
• Answers and/or directs inquiries, including telephone calls, to appropriate staff for response
• Manages and monitors the operational workflow of internal agency documents and timelines
• Maintains accurate stakeholder contact information
• Creates and/or produces documents, reports, correspondence and/or letters
• Proofreads documents and slide decks, revises, modifies and merges corrected information
• Maintains Division and Deputy Director's files
• Supports the division leadership team in assigned activities
• Manages the out-of-state travel process for the division including review, tracking, routing for signature approval, and communication with travelers.
• Provides reports on travel occurring in the division and associated costs.
• Develops and maintains a tracking system.
• Provides technical support to travelers and office administration.
• Serves as liaison between administrator and staff
• Transmits confidential decisions and directives
• Performs other duties as assigned
• Serves as accessibility coordinator for assigned offices by providing technical assistance on document accessibility, staying up-to-date with guideline updates, and attending required trainings and meetings
• Serves as division payment card administrator to purchase out-of-state flights for approved travel in accordance with Department and OBM guidelines. Maintain proper payment documentation and timely process transactions in the PREP financial system.

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed