Program Administrative Coordinator (1569)

MAB Community Services • Brookline, MA

11d • Onsite

About The Position

Ivy Street School is a small year‑round private residential special education school serving neurodiverse adolescents (13–22). We support students through a multidisciplinary, student‑first model.

Requirements

• Bachelor’s degree; 1+ year administrative experience (school setting preferred)
• Strong Excel, calendar, and email skills
• Excellent organization and time‑management
• Ability to sit for extended periods and lift up to 20 lbs.
• Background check and drug/alcohol screen required; CPR/First Aid provided upon hire

Responsibilities

• Maintain digital and hard-copy student records, rosters, and guardianship/status lists
• Manage program calendars, templates, and daily communication logs
• Track IEP timelines, send quarterly IEP progress notes/report cards
• Audit service notes (EEC), assist with Medicaid and district billing, prepare billing reports
• Manage virtual resources, order supplies, handle petty cash, provide milieu coverage as needed

Benefits

• Competitive benefits including earned time, health/dental, disability, FSA, retirement plan, free parking, on‑site meals, and professional development.
• Ivy Street School/MAB Community Services is an equal opportunity employer; candidates of all backgrounds encouraged to apply.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level