Program Administrative Assistant

SUNY Cortland•Cortland, NY

26d•$39,000 - $44,000•Hybrid

About The Position

The Research Foundation for SUNY at Cortland is seeking a full-time Program Administrative Assistant to support the Migrant Education and Tutorial Services (METS) Program at SUNY Cortland. This position plays a key role in ensuring the smooth and efficient operation of the METS office by providing comprehensive administrative support to the program and its director. Responsibilities include managing personnel paperwork, assisting with the compilation and submission of program reports, and tracking budgets and expenditures. The position offers some flexibility for remote work. This position that is currently grant funded for 1 year, 9/1/2025-8/31/2026. Continuation of appointment depends on available grant funding. As a Research Foundation employee at SUNY Cortland, this position includes yearly cost of living increases and access to professional development opportunities. This position also includes retirement benefits, attractive Health Care options, including dental and vision insurances, and paid parental and family leaves. This position also offers paid time off and supports a work/life balance. Salary Range: $39,000-$44,000 What makes SUNY Cortland a great place to work? Generous benefits include health, dental, and vision insurance, various retirement program options, paid family leave and/or parental leaves, flexible spending and dependent care accounts, long term disability and tuition reimbursement. SUNY Cortland prioritizes work-life balance and well-being in all forms. The university's state-of-the-art Student Life Center is free for employees to use, with membership options for families. SUNY Cortland's Child Care Center welcomes the children of employees and community members, as space allows. Alternate work schedules are available with a supervisor's approval. Professional development opportunities exist through training, continuing education programs, tuition reimbursement and conference travel, based on funding. Cortland County and surrounding areas offer easy access to arts, entertainment, outdoor recreation and much more. Experience Cortland dives deep into the region's offerings

Requirements

High School diploma or its equivalent with a minimum of 2 years of office experience work-or- an associate's degree in administrative support, services, clerical, and/or business administration with 1 year office experience work.
Demonstrated use of software programs such as Microsoft Office, including Excel, and Word in addition to the use of virtual platforms and databases.
Effective interpersonal skills
Effective communication skills
Demonstrated computer skills, Microsoft Word, Excel and emailing functions
Virtual platform experience
Ability to build positive working relationships
Ability to be flexible and balance several tasks concurrently
Attention to detail
Demonstrated experience working with expenses
Demonstrated ability to work independently under supervision, as well as part of a team

Nice To Haves

Experience with publishing software
Experience working in a higher education environment
Prior experience working with NYS and/or federal grants
Demonstrated experience working with expenses and budgets

Responsibilities

Support functions and responsibilities required in METS office
Perform general office duties including answering the telephone, opening mail, greeting visitors, handling routine items, researching and/or gathering information for direct response or for the program director's response, scheduling and coordinating meetings, copying, collating, and faxing, ordering and organizing supplies and materials, filing
Coordinate resources, establish and maintain office procedures
Monitor and maintain financial records of grant budgets and expenditure
Process invoices, time sheets and travel reimbursements
Process and prepare financial reports and reconcile accounts under the direction of the program director
Compile and complete reports for the program as needed
Process, prepare, maintain and update personnel forms in accordance with Research Foundation and NYS requirements
Create and implement summer programming for school aged children under the guidance of the program director
Organize METS program recruitment efforts
Create, monitor and implement additional parent outreach efforts through correspondence, workshops, and virtual training
Schedule, monitor and update on-boarding of new employees with the Human Resources Office and NYS required training and modules while simultaneously working with the NYS MEP support team to reconcile personnel data.
Assist in the planning, preparation and facilitation of meetings, workshops and special events; preparation includes but is not limited to making reservations, ordering food, paying bills and invoices, table clean up, and administrative duties in support of the meeting, event, or workshop
Order, organize and compile educational and instructional materials
Update and maintain the local METS website at SUNY Cortland
Complete annual and ongoing training provided by NYS MEP and SUNY Research Foundation
Participate in local and state professional development opportunities as assigned by the program director