Professional Learning Coordinator

University of Oklahoma•Norman, OK

About The Position

The Professional Learning Coordinator will guide the Professional Learning team in planning, organizing, communicating, and monitoring evidence-based services with project partners and ensure that they are aligned with specified project outcomes. The incumbent will oversee project management, participant management, and development of high-quality resources in support of student engagement in College and Career Readiness activities and services. This professional will facilitate the ongoing development of each member of the team to help them realize their full professional potential.

Requirements

Master’s degree in education or a related field, AND:
60 months of K12 educational experience, which includes classroom experience with 36 months as a building leader, team leader, department chair, or curriculum coordinator, providing professional development facilitation and managing/leading multiple projects.
Active listening skills.
Ability to communicate verbally and in writing.
Ability to multitask and meet deadlines in a timely manner.
Ability to work with diverse groups in planning, developing, and evaluating products.
Teamwork and collaboration skills.
Employee talent development strategies.
Microsoft Office (Word, Excel, PowerPoint, Outlook, OneDrive)
Microsoft Teams
Google Workspace (Docs, Sheets, Slides, Drive)
Zoom
Knowledge of trends and developments in process innovation and project management.
Skilled in facilitating grant-funded learning activities.
Project management practices.
Scheduling & coordination

Responsibilities

Talent Management: The incumbent will actively contribute to the growth, enhancement, and professional learning of the team. This responsibility encompasses a wide range of activities aimed at identifying, nurturing, and maximizing the potential of employees to ensure they are well-equipped to meet the evolving needs of the sponsored program they support. A core job function of this position is to support project outcomes by supervising one Action Plan Professional Learning Facilitator. Key responsibilities include:
Professional Learning: Identify, develop, and implement learning opportunities designed to enhance the skills, knowledge, and abilities of team members.
Mentoring and Coaching: Provide guidance and mentorship to employees, assisting them in setting and achieving career development goals.
Performance Management: Assist each team member in planning, developing, and implementing performance goals that align with the sponsored project goals they serve.
Feedback and Evaluation: Establish opportunities for employees to receive constructive feedback on their performance and offer opportunities for self-assessment and improvement.
Communications: The incumbent will manage and facilitate effective communications within and outside the organization by ensuring that information flows efficiently and accurately while fostering collaboration. Key responsibilities include:
Internal Communication: Develop, implement, and oversee internal communication strategies to ensure employees are well-informed about organizational updates, policies, and relevant news. This may involve using various channels such as email, Microsoft Teams, and team meetings to keep staff informed.
External Communication: Manage external communications, including interactions with students, families, educators, school leaders, and partners. Create and maintain a positive working relationship and ensure that all external messages align with the organization's mission and values.
Content Creation: Develop and distribute content, including written materials, graphics, presentations, and multimedia, to convey key messages and information. Ensure content is clear, consistent, and engaging.
Stakeholder Engagement: Build and nurture relationships with key stakeholders, including students, families, educators, school leaders, and partners. Keep them informed and engaged in the sponsored project's activities and initiatives.
Communication Strategy Development: Collaborate with the management team to develop and execute comprehensive communication strategies that support the sponsored project's objectives and goals.
Evaluation and Reporting: The incumbent will measure and assess the team's implementation of services, ensuring that project objectives are met, and providing valuable insights to guide decision-making and improvement. Key responsibilities include:
Data Collection: Collect, compile, and organize data from field services and participant feedback.
Reporting Systems: Utilize the sponsored project's reporting systems to document and communicate evaluation findings to stakeholders.
Continuous Improvement: Collaborate with relevant teams to develop project services based on identified needs. Monitor progress in implementing improvements and adjust strategies as needed.
Documentation: Maintain comprehensive documentation of services, partner interactions, and evaluation processes and methodologies.
Performance Metrics: Develop and implement key performance indicators (KPIs) aligned to the team's sponsored research goals.
Professional Learning Facilitation: The incumbent will design, organize, and deliver professional learning opportunities for sponsored program participants. This professional will play a key role in enhancing the skills, knowledge, and capabilities of the project stakeholders. Key responsibilities include:
Facilitation and Instruction: Deliver engaging professional learning sessions, workshops, and seminars that fully address the instructional learning goals. Utilize various instructional methods and adult learning principles to cater to diverse learning styles.
Mentoring and Coaching: When appropriate, provide one-on-one coaching and mentorship to stakeholders to enhance their skills and professional growth.
Technology Integration: Utilize instructional technology tools to support online and blended learning opportunities. Stay current with e-learning trends and best practices.
Communication and Promotion: Promote professional learning opportunities to employees and encourage participation. Use various communication channels to raise awareness and generate interest in the sponsored project's offerings.
Evidence-Based Design: The incumbent will support the sponsored project's adaptation of evidence-based practices through the systematic search, review, and synthesis of existing literature to inform project-based services. Key responsibilities include:
Identification of Research Objectives: Collaborate with relevant stakeholders to define question(s) that need to be addressed through a literature review.
Search Strategy: Develop a comprehensive search strategy to identify relevant literature sources.
Literature Search: Collect, organize, and catalog literature sources and evaluate the quality, relevance, and credibility of the literature sources.
Synthesis and Analysis: Summarize key findings and insights from the reviewed literature. Identify common themes, trends, and gaps in existing knowledge and research.
Evidence-Based Recommendations: Offer evidence-based recommendations and insights based on the literature review to guide decision-making and project services.
Instructional Design: The incumbent will engage in the creation, development, and implementation of effective professional learning materials and programs. The professional ensures that learning initiatives are well-structured, engaging, and aligned with the sponsored project's goals and objectives. Key responsibilities include:
Needs Analysis: Collaborate with stakeholders to identify learning needs and performance gaps within the organization. Determine the knowledge and skills employees require to meet organizational goals.
Learning Objectives: Define clear and measurable learning objectives for each instructional program.
Curriculum Development: Design comprehensive curricula or professional learning programs that cover the identified learning objectives. Organize content logically and in a sequential manner.
Content Creation: Develop educational content, including written materials, multimedia presentations, videos, e-learning modules, and assessments. Ensure that content is engaging, informative, and interactive.
Instructional Strategies: Select appropriate instructional methods and strategies, considering the needs of the learners. Incorporate a variety of pedagogical techniques to cater to diverse learning styles.
Technology Integration: Utilize instructional technology to enhance the learning experience.
Compliance and Accessibility: Ensure that instructional materials are compliant with relevant laws and accessibility standards and are accessible to all learners, including those with disabilities.
Facilitation Development: Prepare and support professional learning facilitators in implementing instructional programs. Provide guidance and resources to ensure effective instruction.
Collaboration and Communication: Collaborate with subject matter experts, instructional designers, artists, writers/editors, and professional learning facilitators to ensure that instructional design aligns with project goals and requirements. Communicate progress and results effectively.
Project Management: The incumbent will support the planning, implementation, and oversight of the team's projects and initiatives. Effective project management ensures that tasks are completed efficiently, within scope, on time, and on budget, contributing to achieving the sponsored project's goals. Key responsibilities include:
Project Planning: Collaborate with stakeholders to create detailed project plans, outlining tasks, timelines, and resource requirements.
Team Coordination: Assign project roles and responsibilities to team members, providing leadership and guidance to ensure that team members understand their tasks and deadlines.
Resource Allocation: Allocate and manage resources, including budget, personnel, and materials, to support project execution.
Task Execution: Oversee the execution of project tasks, ensuring that they are completed in accordance with the project plan and within the specified period.
Communication and Reporting: Establish clear communication channels to inform stakeholders about project progress. Provide regular updates, reports, and status meetings to address concerns and facilitate decision-making.
Stakeholder Engagement: Foster positive relationships with project stakeholders, including schools, partners, and team members. Address their needs and concerns while keeping them informed about project developments.
As Needed: The incumbent will perform various additional duties as needed to successfully fulfill the position’s function.