Production Coordinator

DDP Roofing Services, Inc.•Glen Mills, PA

49d

About The Position

We're looking for a proactive and detail-oriented Project Coordinator to support our Project Managers and field teams in planning and executing commercial roofing projects. This role helps ensure projects run smoothly - keeping schedules on track, documentation accurate, and communication clear between the office, field crews, vendors, and clients.

Requirements

High school diploma or GED required; Associate's or Bachelor's degree in Construction Management, Business, or related field preferred.
1-3 years of experience in construction, roofing, or project coordination preferred.
Strong organizational, communication, and time-management skills; ability to multitask in a fast-paced environment.
Experience with Sage Intacct, Procore, Excel, or other project management tools preferred.
Basic understanding of roofing systems, construction documentation, and project workflows.

Responsibilities

Assist with the setup, tracking, scheduling, and closeout of multiple commercial roofing projects.
Maintain organized and up-to-date job folders, including contracts, permits, submittals, warranties, and project photos.
Manage insurance certificates (COIs) and ensure subcontractor insurance and safety documentation are current.
Input, update, and monitor project data in Sage Intacct, Salesforce, Excel, or other company systems.
Track project milestones, inspections, and deadlines to support on-time completion.
Distribute daily and weekly work plans to crews and subcontractors.
Communicate project updates and schedule changes with clients, vendors, and internal teams.
Record and distribute meeting minutes, progress updates, and change order documentation.
Assist with preparing warranty packages, manufacturer submissions, and final closeout documentation.
Coordinate required inspections and ensure all compliance records are accurate.
Build and maintain strong relationships with clients, vendors, manufacturers, and inspectors.