Production Coordinator

The Walt Disney Company•Charlotte, CT

About The Position

Working at ESPN is unlike anything else. That’s because we’re always finding new ways to interact with fans – however and wherever they connect with sports. When you have the latest technology, game-changing ideas and world-class talent on your team, every day is extraordinary. The Production Coordinator assists and coordinates the day-to-day operations of production content, logistics and business operations to support a group of assigned shows and/or sport categories.

Requirements

A minimum of 2 years of production and/or operations experience.
Possesses working knowledge of the production of studio shows, remote events and/or packaged shows, and different production models.
Must possess strong organizational skills (i.e. budgeting time and prioritizing workload, accuracy and attention to detail in all tasks, ability to implement systematic processes and organize information flow).
Must understand the value of synergy in a dynamic organization.
Must possess strong communication skills (i.e. clear and concise in all forms of communication, ability to handle high-volume email and phone traffic, as well as in-person interactions).
Has demonstrated the ability to react quickly and positively under a wide variety of sensitive production situations that arise and are subject to continual change.
Demonstrates ability to take initiative; suggest and implement ideas and solutions to problems that arise or before they occur.
Has experience in various aspects of production management (i.e. processing contracts and invoices, creating, maintaining and distributing production information, travel management, production personnel scheduling/staffing).
Has knowledge of the operational and logistical aspects of production planning.
Has some financial management experience.
Advanced knowledge of Microsoft Office programs (i.e. Office 365, Outlook, Excel, Word, One Note, and PowerPoint) and Smartsheet.
Demonstrated passion and commitment to diversity and inclusion including inviting diverse perspectives, fostering an inclusive work environment and supporting workforce diversity.
High school diploma
Advanced computer skills including traditional Microsoft Office programs as well as other cloud-based and shared platforms (Microsoft SharePoint, Microsoft Teams, etc.)

Nice To Haves

Clear understanding of the different roles needed in the production of live events.
Familiar with new technology advancements in multimedia video production.
Knowledgeable about the sports production landscape.
Bachelor's Degree or equivalent
Degree or course work in Communications and Sports Management
Advanced working knowledge of the following systems/tools: Zoom (advanced), Smartsheet (advanced), Slack NCS, ENPS, Playbook Concur, Kronos, Autoflow Invoice Management, and SAP

Responsibilities

Assist with overseeing projects within assigned sports groups and show units (i.e. sales and graphics coordination, creative content management, etc.)
Acts as liaison for assigned sport/show categories between Production, other ESPN departments, and outside entities.
Works in conjunction with Remote Operations and other ESPN departments to assist in developing and managing logistics and infrastructure for on-site events and telecasts.
Work with Coordinating Producer to negotiate agreements for production services (with external personnel, companies, vendors, other entities) in conjunction with ESPN Legal and/or Contract Management.
Responsible for dealing with time-sensitive materials and decisions.
Plans, requests, and allocates production facility needs of assigned sports/shows.
Alongside the Production Manager or Senior Coordinator, oversee scheduling of assigned personnel regarding event and show assignments, tracks personnel overtime and vacation time.
Participates in the recruiting, selecting and scheduling of Content Associates and Production Assistants as needed, for specific production groups and sport categories/show units.
Trains and guides staff, including Talent, Producers, Directors, Graphics/Playback Producers, Associate Directors, Associate Producers, Graphics Interface Coordinators, Statisticians, Content Associates, and Production Assistants on the systematic processes of assigned sport/show unit.
Responsible for the handling and relaying of sensitive information (budgetary, fee-related, etc.).
Organizes and distributes show production elements and materials (i.e. Sales, graphics and promotional information).
Responsible for training new hires on Production departmental processes and procedures.
Provides objective feedback on performance to staff and remote personnel and shares feedback as required.
Tracks budgets and production-related expenditures for assigned shows, sport groups, and special projects to ensure/improve fiscal responsibility.
Works with production teams to ensure assigned productions meet established network creative and technical specifications, business objectives and financial goals.
Work is reviewed from a short-to-mid-term perspective and against defined Production objectives, budgets and schedules.
Traveling for productions (domestic and international) may be required.
Remains accessible during Production peak times and is often required to work non-traditional days/hours.