Production Coordinator

Company3 • Los Angeles, CA

12d • $20 - $23 • Hybrid

About The Position

The Production Coordinator supports daily operations for a stereo conversion project, ensuring that communication, reviews, and documentation flow smoothly across departments. This role is primarily responsible for preparing and executing dailies, capturing and distributing notes accurately, and assisting with the day-to-day tracking and database cleanup needed to keep the show running efficiently.

Requirements

• The ideal candidate will be a self-starter with an ability to work with minimal oversight and collaboratively across departments while managing priorities and tracking updates from multiple contributors.
• They must have excellent written and verbal communication skills with the ability to clearly document, share, and escalate information to production staff and supervisors
• Be organized and detail-oriented, with asset management experience preferred.
• 60+ words per minute typing skill required.
• Proficient in Microsoft Suite (especially Excel) and competency in production tracking tools (e.g., ShotGrid/Shotgun, ftrack, Airtable, or similar databases) a plus.
• Understanding of VFX production pipelines and interdepartmental workflows in deadline-driven creative environments a plus.
• Experience maintaining database integrity a plus.
• Flexibility to work both remotely and in studio with extended hours and/or weekends to meet project deadlines.

Responsibilities

• Prepare, schedule, and run daily internal reviews with Stereographers.
• Record detailed and accurate notes during these reviews and ensure timely distribution to all relevant teams & facilities
• Maintain shot and task status updates in the production database, ensuring information is current and accurate
• Track and communicate daily priorities, shot deliveries, and assignments to team members.
• Take and distribute all meeting minutes.
• Support the coordination of turnovers, deliveries, and editorial updates as needed.
• Assist with the organization of assets and reference materials, ensuring proper version control and accessibility.
• Flag scheduling or resource issues to Production Management and help facilitate solutions.
• Maintain clear communication between Supervisors, Artists, and other production staff.
• Primarily focused on 3D conversion work, with the expectation to cross-train and flex into traditional VFX workflows as production needs require.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed