Production Coordinator

Novo Nordisk • Clayton, NC

8d

About The Position

At Novo Nordisk, we want to make a difference. For more than 100 years, we have led the way in diabetes care. Being part of Novo Nordisk allows our employees to embark on the opportunity to help improve the quality of life for millions of people around the world. In NC, we operate three pharmaceutical manufacturing facilities that are responsible for fulfilling different steps in our injectable and oral treatment supply chains. Our Product Supply Aseptic Manufacturing (PS AM) facility in Clayton, NC is a 457,000 square foot aseptic "fill and finish" site that is responsible for producing innovative, injectable diabetes and obesity treatments. At PS AM, you’ll join a global network of manufacturing professionals who are passionate about what they do. What we offer you: Leading pay and annual performance bonus for all positions All employees enjoy generous paid time off including 14 paid holidays Health Insurance, Dental Insurance, Vision Insurance – effective day one Guaranteed 8% 401K contribution plus individual company match option Family Focused Benefits including 14 weeks paid parental & 6 weeks paid family medical leave Free access to Novo Nordisk-marketed pharmaceutical products Tuition Assistance Life & Disability Insurance Employee Referral Awards At Novo Nordisk, you will find opportunities, resources, and mentorship to help grow and build your career. Are you ready to realize your potential? Join Team Novo Nordisk and help us make what matters. The Position Performs administrative, clerical & process support. Assists the VP/Director &/or department leadership team in document controlling, scheduling, meeting logistics, social activities, travel coordination, presentation development, onboarding & KPI tracking. This position will work alongside the Production VP/Director & require a high level of confidentiality. Relationships Reports to Director, Finished Production. Essential Functions Own & lead projects as assigned under direction of department leader, to include ensuring project is managed from origination through completion within the defined scope, cost & time constraints Own calendar, manage schedules, anticipate needs & effectively manage department leader’s time, to ensure the needs of the customer are met Maintain and create reports &department metrics using various tools such as Microsoft Excel/PowerPoint/Teams, SharePoint, etc. Responsible for the process to update production targets & presentation of status to Production management Ability to plan, design & execute both moderate to large scale meetings/off-site events, as well as virtual meetings & events Create, design and/or edit presentations for meetings/events Plan all internal meetings & events for the department, to include managing the agenda, logistics, presentations, coordinating output & actions and catering/organizing off-site dinners Prepare & submit expense reports on behalf of management in compliance with NNPILP policies Manage & coordinate complex travel arrangements & itineraries while ensuring flights, accommodations, ground &/or rental transportation are reserved Support the Production team with tasks & social activities as needed Order & maintain supplies needed to support the PS AM Production department Set-up & maintain 5S standards for documentation, admin & storage areas Support Production projects through data collection & analysis & translate into visual dashboards Support social media campaigns related to Production Yammer Page and other department related social media outlets Suggests & implements process improvement & standardization updates Exercise excellent communication skills to represent the department Perform a wide range of administrative duties highly confidential in nature Partner & collaborate closely with local colleagues Follow all safety & environmental requirements in the performance of duties Champion the Novo Nordisk Way Create and Manage batch records Follow all safety & environmental requirements in the performance of duties Other accountabilities, as assigned Physical Requirements Ability to work in an open office environment with the possibility of frequent distraction. Ability to travel up to 10% of the time. (% can change on a case-by-case basis based on the role.)

Requirements

• Bachelor's Degree from an accredited university in a related field of study required
• May consider an Associate’s degree from an accredited university with a minimum of two (2) years of experience in an administrative field required, preferably in a pharmaceutical environment
• May consider a High School Diploma or equivalent with a minimum of four (4) years of experience in an administrative field required, preferably in a pharmaceutical environment
• Minimum of four (4) years of experience in an administrative field preferred, preferably in a pharmaceutical environment
• Ability to problem solve & navigate complex assignments preferred
• Strong knowledge & experience using Microsoft Office applications including: Word, Excel, PowerPoint & Outlook required

Nice To Haves

• Pharmaceutical experience a plus
• Demonstrates excellent organizational & planning skills with a high level of attention to detail preferred

Responsibilities

• Own & lead projects as assigned under direction of department leader, to include ensuring project is managed from origination through completion within the defined scope, cost & time constraints
• Own calendar, manage schedules, anticipate needs & effectively manage department leader’s time, to ensure the needs of the customer are met
• Maintain and create reports &department metrics using various tools such as Microsoft Excel/PowerPoint/Teams, SharePoint, etc.
• Responsible for the process to update production targets & presentation of status to Production management
• Ability to plan, design & execute both moderate to large scale meetings/off-site events, as well as virtual meetings & events
• Create, design and/or edit presentations for meetings/events
• Plan all internal meetings & events for the department, to include managing the agenda, logistics, presentations, coordinating output & actions and catering/organizing off-site dinners
• Prepare & submit expense reports on behalf of management in compliance with NNPILP policies
• Manage & coordinate complex travel arrangements & itineraries while ensuring flights, accommodations, ground &/or rental transportation are reserved
• Support the Production team with tasks & social activities as needed
• Order & maintain supplies needed to support the PS AM Production department
• Set-up & maintain 5S standards for documentation, admin & storage areas
• Support Production projects through data collection & analysis & translate into visual dashboards
• Support social media campaigns related to Production Yammer Page and other department related social media outlets
• Suggests & implements process improvement & standardization updates
• Exercise excellent communication skills to represent the department
• Perform a wide range of administrative duties highly confidential in nature
• Partner & collaborate closely with local colleagues
• Follow all safety & environmental requirements in the performance of duties
• Champion the Novo Nordisk Way
• Create and Manage batch records
• Follow all safety & environmental requirements in the performance of duties
• Other accountabilities, as assigned

Benefits

• Leading pay and annual performance bonus for all positions
• All employees enjoy generous paid time off including 14 paid holidays
• Health Insurance, Dental Insurance, Vision Insurance – effective day one
• Guaranteed 8% 401K contribution plus individual company match option
• Family Focused Benefits including 14 weeks paid parental & 6 weeks paid family medical leave
• Free access to Novo Nordisk-marketed pharmaceutical products
• Tuition Assistance
• Life & Disability Insurance
• Employee Referral Awards

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees