Production Coordinator, Graphics & Marketing
About The Position
The Production Coordinator – Graphics & Marketing supports the execution of graphic and marketing materials by coordinating production tasks, workflow processes, quality control activities, and operational support functions. This role ensures deliverables are prepared accurately, timelines are met, and marketing operations are supported efficiently. This is an operations-focused role serving both the Graphics and Marketing departments. PAE is an engineering and design firm that turns complex challenges into reality. By leveraging the latest technologies, we solve problems in unique ways, and our designs enable buildings and communities to be more resilient and efficient. PAE is trusted by our clients in every aspect of a project's lifespan, from idea to occupancy. We set ambitious goals backed by analysis to significantly conserve water and energy while balancing costs and long-term operational needs. As a B Corp, we measure success by the benefits our projects provide to our clients, our communities, and our planet. We embrace innovation, transparency, sustainability, and lifelong curiosity.
Requirements
- Associate or Bachelor’s degree in Marketing, Communications, Graphic Design, or related field, or equivalent experience
- 1–3 years of experience in production coordination, marketing operations, or design support
- Proven Strong organizational and coordination skills
- Attention to detail and commitment to quality
- Ability to manage multiple tasks and deadlines
- Clear communication and cross-functional collaboration skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Familiarity with Adobe InDesign preferred
- Experience with CRM systems and digital asset management platforms preferred
Nice To Haves
- Experience in a professional services or A/E/C environment preferred
- Familiarity with Adobe InDesign preferred
- Experience with CRM systems and digital asset management platforms preferred
Responsibilities
- Prepare, format, and update graphic materials using established templates and brand standards
- Support production of internal corporate graphic materials and marketing collateral
- Assist with image selection and file preparation for digital and print delivery
- Organize, name, archive, and maintain digital assets and graphic files within Adobe Creative Cloud Libraries
- Conduct quality control reviews and periodic audits to ensure deliverables meet established brand, accuracy, and formatting standards
- Support client presentation development and accreditation, with Marketing and Graphics staff, including PowerPoint or other content development, and AIA accreditation and certifications
- Manage requests, web inquiries, and ticketing service, ensuring that tasks are correctly assigned and closed out, working with department management
- Maintain visibility of production status and communicate risks, constraints, or delays to leadership
- Support clear coordination between designers, marketers, and internal stakeholders
- Coordinate procurement, invoicing, and asset management for external marketing photography services
- Provide administrative support for marketing operations, including conference tracking updates, CRM data entry, invoice and payment coordination, and corporate sponsorship tracking and fulfillment
- Manage PAE Living Building tour and event requests, coordinating scheduling and tracking in partnership with Operations
- Partner with Operations to support PAE-hosted, client-facing events, ensuring coordinated execution and shared capacity across teams
- Perform other duties as assigned
Benefits
- Employer paid health insurance (medical, dental, vision)
- Annual 401k profit sharing based on company profit for the year and account contribution
- Professional development reimbursements including state registration and professional association dues
- Employer paid commuter/parking stipend
- Cell phone stipend
- Life insurance and disability benefits
- Hybrid work schedule
- Employee Assistance Program
- 9 paid holidays including an additional employee-selected day
- Paid time off for sick leave, family leave, community service, holidays and vacation
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
