Procurement Support Specialist

The Healing Place • Louisville, KY

just now • $40,000 - $48,000

About The Position

The Procurement Support Specialist provides administrative and operational support within the Facilities and Operations function, with a focus on procurement coordination, vendor support, inventory tracking, and data management. This role works collaboratively across departments to support purchasing and operational needs while helping maintain accurate records, consistent processes, and operational efficiency. This is an entry-level position ideal for someone who is organized, detail-oriented, and eager to learn.

Requirements

• 2–4 years of experience in administrative support, operations, facilities, or a related field; entry-level candidates with strong organizational skills will be considered.
• Strong attention to detail and ability to manage multiple tasks effectively.
• Proficiency with spreadsheets and basic data tracking tools.

Nice To Haves

• Experience with procurement, purchasing, vendor coordination, or inventory management is a plus.
• Bachelor’s degree in Business Administration, Operations Management, or a related field (or equivalent experience)

Responsibilities

• Procurement & Vendor Support: Assist with purchase tracking, vendor documentation, service agreements, and order coordination across departments.
• Data Management & Reporting: Maintain spreadsheets and records related to purchasing, expenses, inventory, work orders, and service requests.
• Inventory & Equipment Tracking: Track equipment purchases, inventory levels, preventative maintenance, and tool/equipment logs.
• Service Coordination: Support the coordination and tracking of facility repairs, maintenance, and service requests.
• Compliance & Documentation: Assist with maintaining organized records in alignment with organizational policies, safety standards, and procurement guidelines.
• Administrative Support: Provide general administrative support to the Operations team, including scheduling, documentation, and process tracking.
• Cross Department Collaboration: Partner with internal teams and vendors to support procurement and operational needs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees