PROCUREMENT SPECIALIST (Community Council of Idaho) Caldwell

Community Counsil of Idaho•Caldwell, ID

26d

About The Position

PROCUREMENT SPECIALIST Regular Full Time Status: Exempt / SALARY Reports to: ACCOUNTANT Medical, Dental, Vision, 401K, Vacation, Paid Holidays Essential Duties and Responsibilities (This is not an exhaustive list of all duties/responsibilities. Other duties may be assigned) Contracting & Compliance Develop, review, and manage contracts, amendments, renewals, and supporting documentation. Ensure compliance with federal requirements including Davis-Bacon, BABA, and other applicable statutes and regulations. Maintain accurate, organized contract files and documentation for audits and oversight. Procurement & Vendor Management Oversee vendor setup, qualification, and maintenance processes. Review procurement received from programmatic staff and assist with Procurement Manage competitive procurement activities, including Requests for Proposals (RFPs), Invitations to Bid (ITBs), quotations, and source selections. Maintain procurement calendars and ensure timely renewals and re-bids. Prepare and publish bid packets; coordinate timelines, bidder questions, addenda, and award recommendations. Monitor vendor eligibility and exclusions through SAM.gov and other required systems. Support audit requests related to procurement and contracting documentation. Solicitation & RFP Management Draft, issue, and manage procurement solicitations in accordance with internal policy and federal procurement standards. Evaluate responses for completeness, compliance, and alignment with procurement requirements. Facilitate selection committee reviews and maintain compliant evaluation records. Federal Grant & Regulatory Compliance Monitor and apply federal Uniform Guidance (2 CFR 200) requirements for procurement and contracting. Track and implement compliance updates for federally funded projects. Serve as a resource for internal teams on federal procurement standards and documentation requirements. Additional Duties Provide training and guidance to internal stakeholders on procurement and compliance processes. Research special projects, as assigned Maintain records, files, logs, inventory records and physical inventory Perform all work duties and activities in accordance with CC Idaho policies, procedures, and safety practices Maintain and adhere to a strict code of confidentiality

Requirements

GED or High School Diploma
One to two years' Accounting experience
Current driver's license and proof of auto insurance
Exemplary customer service skills
Knowledge of account billing and collection procedures
Ability to understand Department functions thoroughly to provide general information and explain detailed Department processes and procedures.
Ability to maintain records efficiently and accurately
Ability to research information and data
Ability to multitask, meet deadlines, and remain calm and professional under pressure
Microsoft Office
Time Management Skills
Is frequently required to stand; walk; climb or balance, sit, stoop, kneel, crouch, or crawl; reach with hands and arms
Must be able to lift and/or move up to 25 pounds

Nice To Haves

Ability to read, speak, and write in both English/Spanish in a business setting

Responsibilities

Develop, review, and manage contracts, amendments, renewals, and supporting documentation.
Ensure compliance with federal requirements including Davis-Bacon, BABA, and other applicable statutes and regulations.
Maintain accurate, organized contract files and documentation for audits and oversight.
Oversee vendor setup, qualification, and maintenance processes.
Review procurement received from programmatic staff and assist with Procurement
Manage competitive procurement activities, including Requests for Proposals (RFPs), Invitations to Bid (ITBs), quotations, and source selections.
Maintain procurement calendars and ensure timely renewals and re-bids.
Prepare and publish bid packets; coordinate timelines, bidder questions, addenda, and award recommendations.
Monitor vendor eligibility and exclusions through SAM.gov and other required systems.
Support audit requests related to procurement and contracting documentation.
Draft, issue, and manage procurement solicitations in accordance with internal policy and federal procurement standards.
Evaluate responses for completeness, compliance, and alignment with procurement requirements.
Facilitate selection committee reviews and maintain compliant evaluation records.
Monitor and apply federal Uniform Guidance (2 CFR 200) requirements for procurement and contracting.
Track and implement compliance updates for federally funded projects.
Serve as a resource for internal teams on federal procurement standards and documentation requirements.
Provide training and guidance to internal stakeholders on procurement and compliance processes.
Research special projects, as assigned
Maintain records, files, logs, inventory records and physical inventory
Perform all work duties and activities in accordance with CC Idaho policies, procedures, and safety practices
Maintain and adhere to a strict code of confidentiality

Benefits

Medical benefits
Dental benefits
Vision benefits
Basic Life Insurance with Accidental death & dismemberment
Supplemental Voluntary Life
Long- and Short-Term Disability
Flexible Spending Accounts (Medical & Dependent Care)
401K
Voluntary Benefit Options
Accident Insurance
Critical Illness
Legal Ease
Norton Life Lock
Generous Paid Time Off Policy (PTO)
First year of service - 20 days
After five years of service - 25 days
After ten years of service - 30 days
After twenty years of service - 35 days
After thirty years of service - 40 days
Twelve Paid Holidays
Employee Assistance Program (EAP)
10 free sessions per each topic/situation
Assists employees with personal problems and/or work-related problems that may impact their job performance, health, mental and emotional well-being
Educational leave
Up to 5 hours per week to utilize towards education, upon approval and eligibility