Procurement Specialist

ETAP•Irvine, CA

12h•Hybrid

About The Position

ETAP empowers customers to make informed decisions throughout the life cycle of their projects with innovative software solutions for electrical systems. By applying ETAP solutions, customers experience continuous intelligence during design and engineering and into operations and maintenance using a unified electrical digital twin platform. ETAP supports customers in their digital transformation and sustainable energy transitions for a green and smart future, helping them to prioritize safety, maximize reliability, and stay resilient. Our employees' passion for excellence, innovation, and customer satisfaction is our most-prized resource. If you share that passion — and want to be part of a company that leads the energy transition towards a cleaner and more resilient world for future generations — we invite you to join us! ETAP is committed to creating a diverse work environment and is proud to be an Equal Opportunity Employer. Job Title: Procurement Specialist Location: Irvine, CA Employment Type: Full-Time / Hybrid Position Overview ETAP is seeking a proactive and detail-oriented Procurement Specialist to support purchasing, supplier management, and supply chain compliance activities. This role works closely with internal departments and external vendors to ensure timely procurement, regulatory compliance, and strong supplier performance while supporting customer satisfaction and operational efficiency.

Requirements

General understanding of ISO standards and quality management systems.
Basic knowledge of financial and procurement processes.
Familiarity with software development and operational environments.
Strong recordkeeping and audit support experience.
Analytical and problem-solving skills with strong attention to detail.
Excellent interpersonal and cross-functional communication skills.
Understanding of regulatory and business compliance requirements.
Experience with procurement and project management tools such as: Jira Salesforce or Microsoft Dynamics CRM ERP and inventory management systems Third-party risk screening tools

Nice To Haves

Experience working in compliance-driven procurement or supply chain environments.
Knowledge of international trade compliance and logistics processes.
Experience supporting ISO or regulatory audits.

Responsibilities

Procurement & Supply Chain Coordinate purchasing activities to ensure timely delivery of products and services.
Monitor supplier performance including lead times, delivery schedules, and potential supply chain risks.
Support inventory management, milestone deliveries, and supply chain audits.
Maintain accurate SKU, accessory, assembly, and component data within ERP, CRM, and inventory management systems.
Identify opportunities for procurement and supply chain process improvements.
Compliance & Risk Management Work with Compliance and Trade Compliance teams to ensure purchasing activities meet regulatory and company requirements.
Support third-party and commodity risk assessments.
Collect and maintain HTS, Schedule B, and ECCN classifications when applicable.
Maintain procurement documentation to support customer, regulatory, and industry audits.
Vendor & Contract Management Maintain vendor files including correspondence, contracts, purchase history, and performance KPIs.
Support annual vendor performance reviews and supplier relationship management.
Coordinate with Legal and Compliance teams to review purchasing agreements, including pricing, lead times, Incoterms, and contract terms.
Track supplier product lifecycle updates including obsolescence, warranty status changes, and repair cost escalations.
Reporting & Cross-Functional Communication Prepare monthly supply chain performance and risk reports.
Communicate procurement or supply chain impacts such as shortages, delays, or geopolitical risks.
Support customer notification initiatives related to product lifecycle updates, replacement programs, or buyback opportunities.
Collaborate with Engineering, Marketing, QA, and Customer Support teams to ensure accurate product and supplier information.