Procurement Specialist

Calista Brice • Anchorage, IN

21h • $25 - $42 • Onsite

About The Position

As the Procurement Specialist, you will work onsite in Anchorage, AK and will be responsible for the procurement and purchasing activities for the Company, specifically receiving and processing order requisitions for a wide variety of materials and supplies, obtaining quotes and shopping for the best price, placing orders with vendors, and coordinating pick-ups and deliveries to support various remote construction projects and company operations. This position works primarily in the office, but also occasionally performs general laborer work outdoors and drives a company vehicle to support department needs.

Requirements

• Strong knowledge of procurement practices, rules, and regulations.
• Advanced knowledge of standard ordering processes.
• Intermediate knowledge of construction materials, equipment, and terminology.
• Intermediate knowledge of major construction vendors relevant to Alaska.
• Basic knowledge of standard hazardous material transportation and handling protocols.
• Basic knowledge of remote Alaska logistics and associated freight companies.
• Knowledge of the Anchorage area with the ability to navigate the road system.
• Knowledge and ability to follow all state and local driving laws.
• Strong customer service and interpersonal skills.
• Excellent professional written and verbal communication skills.
• Ability to conduct business ethically and professionally and positively represent the Company.
• Strong self-motivation and work ethic; ability to work without direct supervision and productively manage time.
• Strong computer skills, particularly a firm working knowledge of the internet and Microsoft Outlook, Excel, and Word.
• Strong organizational skills: able to multitask, organize resources, establish priorities, meet deadlines, and follow up on pending items.
• Excellent record-keeping skills, including creating and maintaining written documentation and managing paper and electronic files.
• Ability to develop and maintain positive working relationships with vendors and staff.
• Ability to exercise a high degree of attention to detail and accuracy.
• Ability to accurately process, reconcile and track orders.
• Ability to compare data, determine differences, and make sound decisions based on factual data.
• Ability to use the internet to research parts, materials, and suppliers.
• Ability to perform basic mathematical computations, detect unobvious facts and issues, and exercise resourcefulness in resolving problems.
• Ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals.
• Ability to work in a team environment, take direction and receive feedback from across organization levels.
• Ability to quickly adapt to changes in the work environment; manage competing demands; change approach or methods to best fit the situation; able to deal with frequent changes.
• Ability to adhere to established company policies and procedures.
• Ability to manage a variety of tasks in a fast-paced environment.
• Ability to work productively under pressure.
• Ability to drive company vehicles, ranging from regular pickups to flatbed trucks up to 1.5 tons, with large loads on a regular basis.
• Ability to safely move materials.
• Ability to drive in inclement weather.
• High School Diploma or GED equivalent required.
• Valid state driver’s license and must be qualified to operate a vehicle under the conditions of Company’s Driving Policy.
• Ability to pass a drug, driving, and background screenings.

Nice To Haves

• Two (2) years of procurement and/or purchasing experience in the construction industry preferred.
• Experience in Alaska’s construction industry is preferred.
• Experience with Costpoint or an electronic purchasing system preferred.
• Hazmat Transportation certification preferred.

Responsibilities

• Receive and process order Requisition Forms for operations and construction projects in a timely manner including monitoring email, fax, phone calls, and voicemails to ensure prompt response and order approval in accordance with the Company’s Procurement Standard Operating Procedure.
• Issue purchase orders per vendor to fulfill requisitions in full; place orders, confirm accurate pricing and lead times, and ensure complete and accurate order processing.
• Work directly with Foremen, Project Managers, Equipment Manager, field personnel and vendors to ensure order accuracy and proper coordination of parts, equipment, materials, and supplies.
• Work directly with project management support staff in getting project take-offs quoted and purchased.
• Research parts, materials, and supplies using internet resources and other available tools to identify cost-effective and timely procurement solutions.
• Obtain quotes and negotiate with vendors regarding pricing, quality, delivery timelines, and other procurement factors to support company operations, projects, and bid efforts.
• Expedite orders and coordinate with vendors to ensure timely delivery, pickup, and resolution of back-ordered items; track orders and provide timely status updates to requestors and involved parties.
• Reconcile vendor pick tickets, packing lists (including freight sent to Seattle ports), and requisition forms to associated purchase orders; resolve discrepancies and ensure accurate documentation.
• Plan and coordinate order pickups and deliveries, including packaging, labeling, loading, and preparing goods for shipment.
• Turn purchase orders and supporting documentation over to the Accounting Department in a timely manner and work closely with accounting staff to resolve questions or discrepancies.
• Drive a Company vehicle (pickup, van, or flatbed truck up to 1.5 tons) to pick up and deliver materials, supplies, freight, office communications, and recyclable materials; conduct supply and grocery runs; and operate according to planned daily routes and company driving policies.
• Establish and maintain positive, professional, long-term relationships with vendors and business partners.
• Provide administrative support to the Procurement & Logistics Department, including answering and routing calls on a multiline phone system, maintaining paper and electronic files, and operating standard office equipment.
• Assist with inventory management, organization, and storage in company yards and facilities.
• Work collaboratively as a team member with co-workers and business associates in a respectful and supportive manner.
• Report any incident, situation, or activity that may affect the company’s ability to operate safely, ethically, or profitably to management or designated safety personnel.
• Attend and actively participate in meetings and pursue development and training opportunities.
• Work in a constant state of alertness and in a safe manner.
• Other duties as assigned.

Benefits

• Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums. Eligible if expected to work 130 hours per month or more for at least 90 days
• Dental and Vision Insurance.
• FSA health care and/or dependent care/HSA with HDHP.
• Employee Assistance Program for you and your family.
• Company paid Life Insurance, AD&D. Does not carry over into off season period.
• Voluntary paid Life Insurance and AD&D as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance. Does not carry over into off season period.
• Ten (10) paid holidays. When regularly scheduled to work that day.
• 401(K) match at $0.50 on the dollar up to 6% of your contribution.
• Safety Gear Allowance: $350 in reimbursement annually

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED