Rain Media: Procurement Specialist

IntegrateUp•Scottsdale, AZ

9d•$85 - $115•Remote

About The Position

Rain Media I Organics Ocean is hiring a Procurement Specialist to take full ownership of our purchase order, invoicing, supplier coordination, and improve visibility across our supply chain. This is a hands-on, execution focused role responsible for ensuring PO orders are created correctly, supplier timelines are tracked closely, invoices and shipments are reconciled cleanly, and procurement data is accurate and up to date at all times. that sits at the intersection of cost control, inventory availability, and operational continuity. This role is tactical and execution-focused, not strategic sourcing. Supplier selection, capacity planning, and demand forecasting are owned by leadership. The Procurement Specialist owns the day-to-day execution: PO creation, supplier follow-ups, shipment and invoice reconciliation, tracker accuracy, and documentation flow. Success in this role means leadership can trust that procurement data is current, clean, and reliable without needing to double-check. We are a premium direct-to-consumer supplement brand helping people live healthier lives through science-backed, clean, and effective products. We’re not a company where things stay the same. We test, we optimize, we innovate, and we want someone who thrives in that kind of high-accountability, fast-paced environment.

Requirements

Minimum 5 years of experience in procurement, supply chain, or purchasing roles (CPG or DTC preferred).
Hands-on experience with purchase orders, invoicing, and supplier communication.
Ability to work in QuickBooks for monthly PO creation and management (expert-level not required).
Strong spreadsheet skills for managing trackers and reconciling shipments, receipts, and packing slips.
Comfortable handling large, complex POs with multiple shipments and exceptions.
Detail-oriented with the ability to catch errors such as incorrect POs, missing packing slips, or direct-to-FBA anomalies.
Prior ERP experience (tool-agnostic); NetSuite preferred but not required.
Strong documentation, discipline, and organizational habits.
Clear communicator with strong follow-through and ability to keep stakeholders aligned.
Comfortable managing multiple suppliers, timelines, and operational tasks simultaneously.
Willingness to work within the US time zones with overlap with Pacific Time, regardless of geographic location.
Access to a computer
Reliable internet connection
Reliable and distraction-free work environment

Nice To Haves

QuickBooks certification.
NetSuite or ERP certification.
Experience in supplements, nutraceuticals, CPG, or DTC eCommerce operations.
Experience supporting supplier scorecards or vendor performance management.
Experience supporting dual-sourcing strategies or multi-vendor allocation planning.
Familiarity with COA collection and documentation workflows (analysis not required).

Responsibilities

Own the purchase order and invoicing process from SIOP output through supplier delivery.
Create and manage POs in QuickBooks; send to suppliers and manage all follow-up.
Maintain accurate, daily-updated PO trackers (transitioning from weekly to daily updates).
Communicate with suppliers on pricing, timelines, labeling responsibilities, and shipment details.
Understand supplier nuances (how they invoice, common error patterns, labeling workflows).
Prepare and organize data for cash disbursement meetings, including invoice approvals and open invoice tracking.
Reconcile invoices and supporting documents; flag anomalies such as direct-to-FBA shipments, missing packing slips, or incorrect PO allocations.
Confidently manage large, complex POs with multiple shipments and exceptions.
Track supplier production timelines and delivery schedules to ensure inventory arrives as expected.
Coordinate with suppliers on order status, shipment schedules, and delivery changes.
Reconcile shipments against GFS, warehouse receipts, and packing slips; resolve mismatches.
Support escalation workflows when delivery timelines are missed, working with internal stakeholders as needed.
Maintain supplier contact details and documentation across systems.
Support a future supplier scorecard process by tracking on-time delivery data and performance metrics for quarterly review.
Work effectively with suppliers across varying levels of process maturity (systematized vs. manual).
Coordinate with carriers and 3PL partners (including TFL) to support smooth inbound logistics and receiving.
Track inventory movements related to POs and confirm deliveries are properly documented and recorded.
Support reconciliation of large POs with multiple shipments by aligning packing slips, receiving records, and invoices.
Identify and flag exceptions such as missing documents, mismatched shipments, incorrect PO allocations, or incomplete receiving.
Support upcoming ERP implementation by learning current workflows and helping define improved future-state processes.
Assist with data cleanliness, documentation, and workflow consistency to ensure a smoother transition into an ERP environment.
Help build repeatable procurement processes that reduce manual work and eliminate preventable fire drills.
Contribute to defining and running future procurement workflows within the ERP system.
Apply general analytics skills to support costing comparisons and process improvements.