Procurement Specialist

Wounded Warrior Project • Jacksonville, FL

13d • Hybrid

About The Position

The Wounded Warrior Project (WWP) Procurement Specialist performs procurement duties for the organization including inventory management and purchasing office supplies, marketing and promotional materials, IT equipment, vendor services, apparel, and other goods and services.

Requirements

• Good interpersonal skills.
• Demonstrated ability to work in a collaborative, team environment with the ability to communicate with diverse personalities in a tactful, mature and flexible manner, and build effective working relationships with team members.
• Effectively interact with internal and external customers.
• Demonstrated ability to utilize critical thinking skills and analytical skills, troubleshoot, identify viable options, and problem solve.
• Good organizational and time management skills.
• Demonstrated ability to prioritize work and complete assignments accurately and in a timely manner.
• Able to effectively handle multiple priorities with a strong attention to detail in a fast-paced working environment.
• Demonstrated ability to effectively negotiate with vendors and suppliers.
• Demonstrated ability to perform cost and pricing analyses.
• Demonstrated computer proficiency using Microsoft Office, especially Excel.
• Demonstrated proficiency in using data mining and reporting software.
• Strong written and verbal communication skills.
• High energy level.
• Self-starter; willing to take initiative and work independently to accomplish tasks and assignments.
• Motivated, creative team player with demonstrated commitment to the organization.
• Unequivocal commitment to the highest standards of personal and business ethics and conduct.
• Mission-driven, guided by core values, and a pleasure to work with.
• Three years of purchasing experience in a corporate environment.
• Three years of vendor management experience.
• Bachelor’s degree in supply chain management, business or related field.
• Equivalent combination of education, experience, training, and certification may be considered in lieu of degree.

Nice To Haves

• Four years of vendor management experience.
• Two years of inventory management experience.
• Two years of experience working with Great Plains.
• Two years of inventory tracking experience.
• Certified Purchasing Professional (CPP).

Responsibilities

• Utilize formal, controlled processes to purchase office supplies, marketing and promotional materials, IT equipment, vendor services, apparel, and other goods and services, and in accordance with established policies and procedures.
• Ensure procurement policies and procedures are implemented properly.
• Recommend changes to management for improvements to procurement policies and procedures.
• Perform financial analyses for purchases and renewal decisions, based on contract terms and business inputs, and in advance of contract expiration.
• Review requisitions, specifications, and statements of work for requested goods and services.
• Identify qualified vendors for sourcing requirements.
• Work with vendors to obtain product and service information, i.e., price, availability, and delivery options.
• Determine method of procurement, e.g., direct purchase or bid.
• Prepare and issue requests for information/quotes/proposals (RFI/RFQ/RFP).
• Work with vendors to obtain product or service information, e.g., price, availability, and delivery options.
• Review vendor proposals and price quotes, and plan source selection process.
• Assist with negotiating contract commercial terms and conditions including price and delivery schedule.
• Work with WWP Legal to draft, negotiate, and implement agreements to ensure contract compliance.
• Serve as liaison between WWP and vendors to resolve procurement issues with vendors.
• Monitor vendor performance including product and service quality, contract compliance, on-time deliveries, invoicing, and corrective action responses.
• Assess vendor risk and identify mitigation plans and alternative vendors.
• Maintain records of all quotes, purchases, and approved vendors.
• Review inventory levels to determine when stock is low.
• Procure items and replenish inventory to established stocking levels.
• Assist with forecasting inventory usage, creating costing models, and providing regular updates to department leadership.
• Attend and actively participate in required training and/or meetings, including but not limited to New Teammate Orientation, WWP Cares, ASIST Suicide Prevention training, Leadership training, culture/team based training, or departmental huddles.
• Other duties as assigned.

Benefits

• A flexible hybrid work schedule (three days in the office, two days’ work from home)
• Full medical, dental, and vision coverage for both teammates AND family members
• Competitive pay and performance incentives
• A fun, mission-focused, and collaborative team environment

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees