Procurement Specialist

Akumin•Bristol, TN

3d•Remote

About The Position

The Procurement Specialist is a key member of the Procurement team responsible for managing day-to-day purchasing activities, supporting vendor management, and ensuring adherence to established sourcing and contracting processes. This highly transactional role includes issuing purchase orders, sourcing routine items, resolving invoice discrepancies, and maintaining accurate procurement and vendor records. Working closely with internal functional teams and external suppliers, the Procurement Specialist helps execute supply strategies that reduce operating expenses, enhance supplier performance, and improve service delivery across all business units. Additionally, this role will support Akumin’s transition to Workday in 2026 through data cleanup, administrative coordination, and process validation as we prepare for the new P2P environment.

Requirements

Healthcare experience is required.
Associate's Degree in Healthcare, Finance, Business or Supply Chain related field of study, or Equivalent experience.
1–3 years of procurement, purchasing, supply chain, or related administrative experience.
Strong attention to detail and accuracy in transactional work.
Proficiency in Microsoft Office (Excel, Outlook, SharePoint).
Experience with ERP or P2P systems preferred; familiarity with Workday is a plus.
Strong communication and customer-service skills when working with vendors and internal teams.
EST or CST time zone or be willing to work during EST/CST business hours.

Nice To Haves

Advanced imaging or diagnostic imaging experience is strongly preferred.
Familiarity with clinical supply chain requirements, capital planning, and vendor compliance standards.
Background in supplier relationship management, including QBRs and continuous improvement initiatives.
Experience developing and executing category strategies to drive savings and operational efficiencies.

Responsibilities

PO Management & Tactical Procurement Create, review, and issue purchase orders with accuracy, ensuring all required documentation, coding, and approvals are in place prior to submission.
Source routine goods and services by comparing pricing, lead times, specifications, and product availability across contracted and preferred vendors.
Track open POs, proactively follow up on order status, delivery timelines, and backorders, and escalate issues to Procurement Managers when needed.
Validate pricing against negotiated contract terms or quoted pricing, and correct discrepancies before purchase orders are finalized.
Maintain accurate and organized purchasing records to support financial reporting, audits, and compliance reviews.
Contract Compliance & Vendor Support Monitor adherence to contract terms, including pricing, product consistency, service levels, and approved vendor usage, escalating deviations as needed.
Support vendor onboarding by gathering required documentation, validating vendor information, and assisting with setup activities to ensure compliance with AP and Procurement requirements.
Serve as a primary point of contact for vendors on routine matters such as PO status, shipment updates, product substitutions, and basic issue resolution.
Communicate contract expectations and purchasing procedures to internal stakeholders to ensure consistent alignment with Procurement policies Invoice & AP Resolution Support AP in validating invoice accuracy, ensuring alignment between the invoice, PO, and contract prior to payment processing.
Monitor and follow up on aging invoices tied to procurement-related issues, helping to reduce payment delays and prevent vendor escalations.
Assist in documenting resolutions and maintaining clear audit trails for financial compliance.
Future State: Research and resolve invoice discrepancies, including pricing mismatches, incorrect quantities, and unsupported charges, partnering with vendors and internal teams to reconcile differences