Procurement Specialist II

Ontario International Airport Authority•Ontario, CA

1d•Onsite

About The Position

Want to be a part of something bigger than yourself? To contribute to a team making moves on a global scale? Then you’re invited to join the team that lives the So Cal, So Easy vibe. The phenomenal team works daily to connect people, places and create experiences for the millions of passengers traveling through Southern California’s Ontario International Airport (ONT). ONT is looking for people who think outside of the box, who get excited about the possibilities, and who want to continue paving the way for the fastest growing airport in the U.S. If you want to be a part of a vibrant team making world-class moves, and contribute to shaping the future of this airport, region and industry, then look no further. #ThisisONT. COMPENSATION $77,250.00 - $87,550.00 annual salary + a generous benefits package to include medical, dental, vision and 10% employer paid 401A through VOYA Financial. Hiring Salary Range: $77,250.00 - $82,400.00 annual salary (starting salary will be within this range based upon qualifications) SUMMARY Employees in this classification perform a range of specialized procurement duties supporting bids, proposals, supplier onboarding, and contracts support to meet the needs of multiple departments across Ontario International Airport Authority (OIAA). The Procurement Specialist II works independently to manage formal solicitations in accordance with established procurement policies and procedures. Responsibilities include developing and administering RFPs, RFQs, and IFBs using OIAA’s solicitation platform, facilitating evaluation panels, and coordinating closely with internal stakeholders and external vendors. This position operates with limited supervision, provides guidance to OIAA staff, and reports to the Procurement Manager within the Procurement Department. DISTINGUISHING CHARACTERISTICS The Procurement Specialist II is the advanced-level class within the Procurement Specialist series and is responsible for performing a variety of specialized procurement duties related to bids and proposals. This position performs complex assignments that support the operational needs of the OIAA. The classification is distinguished by the ability to independently manage procurement assignments, collaborate across departments, and apply working knowledge of procurement policies and formal evaluation processes. JOB RESPONSIBILITIES Important and essential duties may include, but are not limited to the following: Independently draft, post, and administer formal solicitations using OIAA’s procurement platform, including coordination with departments to finalize scope, specifications, and evaluation criteria. Facilitate pre-bid and pre-proposal meetings, manage vendor questions, issue addenda, and ensure compliance throughout the solicitation process. Manage supplier submissions, coordinate evaluation activities, support evaluation committees, and document scoring and outcomes to ensure a fair and transparent process. Prepare award recommendations, internal approval documentation, and required Commission materials. Coordinate procurement activities with Legal, Risk Management, and Contracts support review and execution of procurement documents. Maintain procurement records in applicable systems and ensure all documentation is complete, accurate, and audit-ready. Assist with review, processing, and approval of purchase orders and requisition to ensure compliance with procurement policies. Support supplier onboarding activities and assist with responding to inquiries received through the Procurement inbox. Attend and support supplier outreach events, and informational sessions to promote OIAA procurement opportunities and processes. Analyze procurement data and prepare reports, presentations, and summaries using tools such as Excel, PowerPoint, and other applicable systems to communicate results and recommendations. Provide guidance and technical assistance to departments regarding procurement policies, procedures, and best practices. Perform or assist with training on OIAA’s bid and solicitation platform for internal users and evaluation committee members. Serve as subject matter expert and super-user for procurement systems, including providing training and support to OIAA staff. Review cooperative and piggyback procurement opportunities in accordance with OIAA Procurement Manual. Perform related duties as assigned, including supporting departmental operations, system enhancements, and emergency or operational needs. May Provide purchasing related training as a subject matter specialist and super-user of Workday. Does related work as required. May occasionally be assigned to other duties for training purposes, technological changes, or deficiencies or for emergency response. PROFILE OF THE IDEAL CANDIDATE Possess subject matter experience and a track record of accomplishment in all or many of the disciplines outlined previously in this job description Possess strong written and oral communication skills Strong customer service skills and the ability to interact professionally, effectively, and courteously with employees, vendors, and the general public in an international aviation environment. Ability to develop and follow written and oral instructions Knowledge of the principles and practices of procurement for a government entity Knowledge of statistical analysis and research methods and techniques Ability to manage multiple priorities, exercise sound judgment, and meet deadlines in a fast-paced environment with minimal supervision. Ability to apply policies and procedures fairly and consistently Ability to evaluate and prepare clear and concise reports Ability to apply technology to streamline systems and processes Ability to understand and apply complex policies and procedures Ability to think creatively and solve complex problems while remaining compliant with rules and regulations. Ability to consistently demonstrate the Core Values of OIAA MINIMUM QUALIFICATIONS Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position. A High School Diploma or a recognized equivalent is required. An Associate’s Degree in Business Administration, Public Administration, or a related field is highly desirable. A minimum of three (3) years of progressively responsible experience in processes related to formal solicitation, competitive purchasing, contracts, or related field is required. Additional experience may be substituted for education. High proficiency in Microsoft Office Suite including Word, Excel, Outlook, and Power Point, and direct experience utilizing Workday. Previous experience working at a commercial airport is desirable. LICENSES / CERTIFICATION Valid Driver's License equivalent to a California Class C Driver's License Acceptable driving record at time of appointment and throughout employment Ability to pass all background / reference checks, knowledge examinations, as well as aptitude tests necessary to obtain an OIAA employee badge at ONT PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Finger dexterity to utilize a keyboard to input information on a computer Ability to frequently lift and carry files and other media weighing up to twenty-five (25) pounds up to a distance of approximately 20 feet WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee might encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position primarily operates in a professional climate-controlled office environment This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines This is an at-will, exempt position. Only a valid and properly executed employment agreement may alter status as an at-will employee. Verbal contracts are not valid. The employment relationship may be terminated at the will of either party upon notice to the other. As an at-will employee, there would not be an established property interest in continued employment with OIAA. ADDITIONAL INFORMATION Candidates who successfully complete all phases of the selection process will be placed on an eligibility list. Current and future vacancies will be filled from this list. Lists typically last for 6 months but may be extended or abolished based upon the needs of the Ontario International Airport Authority (OIAA). The OIAA encourages applications from qualified individuals with disabilities as defined by the Americans with Disabilities Act and the Fair Employment and Housing Act. Individuals who require a reasonable accommodation to participate in any phase of the selection process must make such a request during the application process. Applicants with disabilities that affect sensory, manual, or speaking skills may be provided with a test in a format that does not require the use of the impaired skill. Persons requesting reasonable accommodation will be required to provide documentation of such a need. The OIAA supports a Drug-Free Workplace. The pre-employment physical may include a drug screen where permitted by law. Successful candidates shall be required to complete a verification form designated by the Department of Homeland Security United States Citizenship and Immigration Services that certifies eligibility for employment in the United States of America. All potential employees are required to pass a fingerprint review and may be required to pass a pre-employment physical examination prior to appointment. Employees are required to successfully complete all background / reference checks, knowledge examinations, as well as aptitude tests necessary to obtain an OIAA employee badge at ONT. The provisions of this bulletin do not constitute a contract expressed or implied and any provisions contained in this posting may be modified or revoked without notice. If applicable, official college transcripts may be required prior to receiving an offer of employment.

Requirements

Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position.
A High School Diploma or a recognized equivalent is required.
A minimum of three (3) years of progressively responsible experience in processes related to formal solicitation, competitive purchasing, contracts, or related field is required.
Additional experience may be substituted for education.
High proficiency in Microsoft Office Suite including Word, Excel, Outlook, and Power Point, and direct experience utilizing Workday.
Valid Driver's License equivalent to a California Class C Driver's License
Acceptable driving record at time of appointment and throughout employment
Ability to pass all background / reference checks, knowledge examinations, as well as aptitude tests necessary to obtain an OIAA employee badge at ONT
Possess strong written and oral communication skills
Strong customer service skills and the ability to interact professionally, effectively, and courteously with employees, vendors, and the general public in an international aviation environment.
Ability to develop and follow written and oral instructions
Knowledge of the principles and practices of procurement for a government entity
Knowledge of statistical analysis and research methods and techniques
Ability to manage multiple priorities, exercise sound judgment, and meet deadlines in a fast-paced environment with minimal supervision.
Ability to apply policies and procedures fairly and consistently
Ability to evaluate and prepare clear and concise reports
Ability to apply technology to streamline systems and processes
Ability to understand and apply complex policies and procedures
Ability to think creatively and solve complex problems while remaining compliant with rules and regulations.
Ability to consistently demonstrate the Core Values of OIAA

Nice To Haves

An Associate’s Degree in Business Administration, Public Administration, or a related field is highly desirable.
Previous experience working at a commercial airport is desirable.
Possess subject matter experience and a track record of accomplishment in all or many of the disciplines outlined previously in this job description

Responsibilities

Independently draft, post, and administer formal solicitations using OIAA’s procurement platform, including coordination with departments to finalize scope, specifications, and evaluation criteria.
Facilitate pre-bid and pre-proposal meetings, manage vendor questions, issue addenda, and ensure compliance throughout the solicitation process.
Manage supplier submissions, coordinate evaluation activities, support evaluation committees, and document scoring and outcomes to ensure a fair and transparent process.
Prepare award recommendations, internal approval documentation, and required Commission materials.
Coordinate procurement activities with Legal, Risk Management, and Contracts support review and execution of procurement documents.
Maintain procurement records in applicable systems and ensure all documentation is complete, accurate, and audit-ready.
Assist with review, processing, and approval of purchase orders and requisition to ensure compliance with procurement policies.
Support supplier onboarding activities and assist with responding to inquiries received through the Procurement inbox.
Attend and support supplier outreach events, and informational sessions to promote OIAA procurement opportunities and processes.
Analyze procurement data and prepare reports, presentations, and summaries using tools such as Excel, PowerPoint, and other applicable systems to communicate results and recommendations.
Provide guidance and technical assistance to departments regarding procurement policies, procedures, and best practices.
Perform or assist with training on OIAA’s bid and solicitation platform for internal users and evaluation committee members.
Serve as subject matter expert and super-user for procurement systems, including providing training and support to OIAA staff.
Review cooperative and piggyback procurement opportunities in accordance with OIAA Procurement Manual.
Perform related duties as assigned, including supporting departmental operations, system enhancements, and emergency or operational needs.
May Provide purchasing related training as a subject matter specialist and super-user of Workday.
Does related work as required.
May occasionally be assigned to other duties for training purposes, technological changes, or deficiencies or for emergency response.