Procurement Officer II

State of North Carolina•Goldsboro, NC

About The Position

The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence. The Procurement Specialist II position is located in Wayne County, Goldsboro, NC. The position reports directly to the DSOHF Facility Type Manager for Neuro-Medical Treatment Centers and Developmental Centers and is responsible for all purchases made for O’Berry Neuro-Medical Treatment Center while assuring compliance with all Purchasing regulations/requirements for the Division of State Operated Healthcare Facilities (DSOHF).

Requirements

Thorough knowledge of accepted practices, principles, methods, and procedures of governmental or private sector purchasing.
Demonstrated experience using automated procurement platforms and tools to streamline purchasing processes and ensure compliance.
Knowledge of State of North Carolina procurement rules and regulations as established by DOA - Division of Purchase and Contract and Department of Information Technology.
Documented experience in writing effective formal solicitations (ie: IFBs, RFQs, RFIs, RFPs) and other solicitation methods to procure goods and services.
Proficiency with Microsoft Word and Excel.
Must have management experience.
Bachelor’s degree from an appropriately accredited institution and two years of procurement experience; or equivalent combination of education and experience.

Responsibilities

Responsible for the supervision of assigned procurement staff.
Review and approval of all facility orders within the electronic procurement platform to ensure compliance, including validating required documentation is attached for all procurements.
Make determination of appropriate acquisition procedure such as using State Term Contracts, obtaining quotes, soliciting bids based on the nature of requisition item(s) and dollar thresholds.
Analyze contract requirements and special provisions to ensure compliance with appropriate laws, regulations, and business unit procedures.
Development, review and preparation of contractual documents such as RFIs, RFQs, iRFQs, IFBs, RFPs MOUs, MOAs, personal service agreements, and sole source agreements.
Assist business owners in developing and clarifying performance measures, deliverables, standards and effective evaluation criteria.
Preparing specifications, evaluating bids, quotes, making awards, approving requisitions to purchase and contract, reconciling invoices, confirming purchase orders for emergencies, seeking out new/alternate products/services for the Center, under supervision of the Facility Type Manager.
Overseeing Procurement Card (PCARD) Management at the Facility.
Ensure compliance with departmental policy through random internal PCARD audits.
Oversee and delivery of required annual PCARD training.
Creating and delivering procurement-related training or guidance through the use of electronic procurement platforms and with PCARD to facility stakeholders.
This position is responsible for the high dollar volume of purchase requirements associated with the DSOHF facility.
North Carolina Contract Manager Certification required within the first (1st) year of employment