Procurement Officer

Pima County•Tucson, AZ

About The Position

The Procurement Department offers multiple professional, salaried positions, including two within the Materials & Services Division and one in the Design & Construction Division. These roles require strong judgment, excellent collaboration skills, and the ability to work independently with various County departments to develop effective specifications that meet their operational needs. Additionally, the roles include managing the end-to-end solicitation process, drafting contract documents, and ensuring timely processing for approval and execution by the appropriate awarding authority. Key responsibilities also include the establishment and maintenance of contracts, including amendments and renewals, in accordance with applicable policies, procedures, and procurement codes. The successful candidates will demonstrate a commitment to fair and ethical procurement practices, support the County’s goals for transparency and fiscal responsibility, and foster respectful, professional relationships with both internal stakeholders and external suppliers.

Requirements

Bachelor’s degree from an accredited college or university with a major in public administration, business administration, purchasing, materials management, engineering, architecture, or a related field as determined by the department head at the time of recruitment, AND three years of professional procurement experience related to contract writing, administration, or commodity management. (Relevant experience and/or education from an accredited college or university may be substituted.)
OR: Three years of experience with Pima County in a Buyer III, Contract Specialist, or related position as determined by the department head at the time of recruitment.
Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Nice To Haves

Bachelor’s degree or higher in public administration, business administration, supply chain management, finance, or a related field.
Minimum three (3) years experience in procurement or contracting, preferably in a government or large institutional setting.
Experience managing formal solicitations (e.g., RFPs, IFBs, RFQs) and drafting, negotiating, or administering contracts.
Experience using contract management systems and procurement/ERP platforms (e.g., Oracle, SAP, Workday).
Experience using Microsoft Excel at an advanced level, including the ability to analyze data, create complex spreadsheets, and use formulas and pivot tables.

Responsibilities

Plans, organizes, and coordinates the development of sourcing strategies for high-value requirements
Identifies opportunities and evaluates and implements improvements in strategic sourcing
Coordinates cross-functional teams and processes to facilitate expeditious and cost-effective procurement of materials and services
Provides direction and guidance to procurement professionals and internal customers in the area of strategic sourcing
Defines and establishes long-term objectives for the management of commodities and services
Prepares complex solicitations for strategic commodities and design and construction projects
Assists engineers, architects, program managers, and other professional staff in establishing technical specifications
Resolves disputes between contractors, vendors, suppliers, and various county departments
Manages assigned commodities, services, construction, and A&E activities
Maintains appropriate security and confidentiality of information created or encountered in the course of assigned duties
Evaluates procurement methods and develops procurement practices that are the most advantageous concerning price, conformity to specifications, and other factors
Monitors and evaluates commodity, service, and contract management program performance and effectiveness
Identifies acquisition problems and problem areas and develops and implements innovative solutions
Researches and analyzes data to determine cost-effective commodity, service, and contract management strategies
Compiles and analyzes market data and conducts economic analysis of historical buying trends to identify strategic commodities
Develops metrics and measures performance and improvements in sourcing
Recommends county procurement procedures and practices that will ensure compliance with the county procurement code and Board of Supervisors Policies
Coordinates investigations and reports development for vendor protests
Negotiates contract terms and pricing for strategic commodities, services, and design/construction contracts