Procurement Specialist I/II

State of Oklahoma • Oklahoma City, OK

8d • $75,000

About The Position

As a Procurement Specialist I/II with OMES you will enjoy: Generous leave including 15 days of vacation, 15 days of sick leave and 11 paid holidays annually. A comprehensive Benefit Package with a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. Job Details Full-time 40-hour work weeks. Support the Central Purchasing team. Salary up to: $75,000.00 based on education and experience.

Requirements

• Bachelor’s degree in Business or a related discipline and; 1-2 years of procurement related experience or; An equivalent combination of education and experience.
• Certification as State of Oklahoma Certified Procurement Officer Level 1 or must attain certification within 90 Days
• Knowledge of the Central Purchasing Act, State Use statutes, and Central Purchasing Administrative rules.
• Knowledge of and the ability to apply procurement ethics.
• Ability to work effectively within a team environment, participating and assisting their peers.
• Ability to pay attention to detail.
• Organizational skills.
• Problem solving skills.
• Communication skills.
• Technical, verbal, and written communication skills.
• Microsoft office skills.
• An additional 2-3 years of professional experience in procurement, independently demonstrating proficiency in solicitations, bid evaluations, contract negotiations, and the ability to prepare RFPs and RFQs.
• PeopleSoft Financials skills
• Able to perform standard tasks like processing requisitions and RFP’s efficiently with minimal errors.
• Produces high-quality work with consistent accuracy in data entry and reporting, adhering to standard operating procedures.
• Ability to communicate with Suppliers and agencies
• Communicates ideas clearly and efficiently, whether through email or during meetings, with minimal need for revisions. Consistently delivers well-structured, professional communication, both written and spoken, with a clear understanding of audience need.
• Advanced Microsoft Office Skills
• Able to perform common functions like creating pivot tables, advanced formulas in Excel, or designing presentations quickly, typically meeting deadlines without needing extra time for revisions. Produces polished documents and reports with a 95% accuracy rate, ensuring data is presented clearly and is free of errors. Consistently delivers well-designed presentations and structured spreadsheets.
• Advanced written and verbal communication skills
• Communicates ideas clearly and efficiently, whether through email or during meetings, with minimal need for revisions. Consistently delivers well-structured, professional communication, both written and spoken, with a clear understanding of audience needs.
• Leadership skills
• Makes decisions and adapts to changing situations quickly, able to resolve team issues or make project adjustments within 48 hours; keeps projects moving smoothly without delays. Consistently delivers thoughtful, well-structured feedback and direction, leading to improved team performance and cohesion. Focuses on both short-term and long-term goals, maintaining high team morale and engagement.
• Bachelor’s degree in Supply Chain, Business, or a related field.
• A minimum of three years of experience in a state government operations, procurement, supply chain or related field, combined with a minimum of two years of supervisory experience.
• An equivalent combination of education and experience.

Responsibilities

• Develops solicitations for both IT and non-IT goods and services of new and existing statewide contracts for products and services consumed by State Agencies and political sub-divisions as well as agency-specific solicitations in accordance with Central Purchasing rules, statutes, policies, and procedures.
• Verifies the validity of sole source purchases.
• Issues purchase orders to vendors or other state agencies.
• Negotiates with vendors on pricing for goods and services.
• Documents savings associated with contracts.
• Provides customer service to governmental entities and suppliers.
• Records and resolves customer complaints and any performance issues associated with contracts.
• Acts as primary liaison to agency, division, and suppliers.
• Serves as lead contracting officer for approved multi-state contracting efforts.
• Monitors portfolio for compliance with contract requirements.
• Collaborates with stakeholders to ensure customer’s requirements are met.
• Manages contracts, sourcing, and purchasing activities
• Analyzes or assists in analyzing market conditions, evaluates proposals, conducts negotiations, and awards final contracts.
• Collaborates with team that markets contracts to governmental organizations that are statutorily authorized to utilize contracts.
• Evaluates responses to solicitations for compliance with specifications
• Evaluates supplier’s performance and compliancy throughout the term of the contract.
• Makes recommendations to management concerning products and services and available sources of supply.
• Arbitrates disputes between suppliers and agencies and recommends termination of contracts when appropriate.
• Act as primary lead on projects as directed by the State Purchasing Director.
• Provide training to agencies and new employees on solicitations and procurement processes.
• Other duties as assigned

Benefits

• Generous leave including 15 days of vacation, 15 days of sick leave and 11 paid holidays annually.
• A comprehensive Benefit Package with a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level