Procurement Senior Administrative Associate, Texas Institute for Electronics

University of Texas at Austin•Austin, TX

6d•Onsite

About The Position

The Texas Institute for Electronics (TIE) is a University of Texas at Austin-supported semiconductor consortium of state and local government, preeminent defense electronics and semiconductor companies, national labs and nationally recognized academic institutions. Our mission is to develop and execute a state-of-the-art 3D Heterogenous Integration manufacturing technology roadmap, and to provide critical pilot manufacturing capabilities to address national security needs and catalyze domestic economic growth. Join the Texas Institute for Electronics (TIE) and help us push the boundaries in critical semiconductor domains, including advanced packaging, with the aim of reestablishing U.S. prominence in semiconductor manufacturing. With over $1 billion in funding from the US DoD and the state of Texas, we’re at the forefront of creating cutting-edge semiconductor manufacturing equipment and processes that will set the course for future advancements in semiconductor logic, memory, heterogeneous integration, chip cooling and more. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Texas Institute for Electronics embodies the city’s innovative spirit. UT Austin, recognized by Forbes as one of America’s Best Large Employers, provides outstanding employee benefits and total rewards packages that include: Competitive health benefits (employee premiums covered at 100%, family premiums at 50%) Voluntary Vision, Dental, Life, and Disability insurance options Generous paid vacation, sick time, and holidays Teachers Retirement System of Texas, a defined benefit retirement plan, with 8.25% employer matching funds Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b) Flexible spending account options for medical and childcare expenses Robust free training access through LinkedIn Learning plus professional conference opportunities Tuition assistance Expansive employee discount program including athletic tickets Free access to UT Austin's libraries and museums with staff ID card Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card For more details, please see Benefits | Human Resources and UT Austin Employee Experience | Human Resources and UT Austin Employee Experience | Human Resources Must be eligible to work in the United States on a full-time basis for any employer without sponsorship. Purpose Support departmental procurement for a semiconductor manufacturing facility by processing purchase requests, resolving vendor issues, and ensuring compliance with university, state, and federal regulations, while maintaining documentation and assisting with project tracking and team support.

Requirements

Bachelor's degree in business, supply chain management, or a related field or high school diploma/GED with at least 3 years of relevant procurement, purchase order processing, and/or vendor management experience.
Small Purchase Order transaction experience at UT.
Experience working with semiconductor vendors or in a semiconductor manufacturing work environment.
Strong organizational skills with the ability to manage multiple tasks and set priorities.
Proficiency in Microsoft Excel and Word, Adobe, and Docusign.
Ability to interpret policies and implement procedures effectively.
Strong analytical and problem-solving skills.
Excellent written and verbal communication skills with a professional demeanor and commitment to customer service.
Ability to work independently and collaboratively while maintaining high accuracy and attention to detail.
Relevant education and experience may be substituted as appropriate.

Responsibilities

Procurement: Assist with processing purchase requests for goods and services for small orders including researching issues with outstanding orders, exchanges, and credits from vendors. Verify vendors hold on state and federal systems. Engages with university departments and vendors as needed. Provide guidance and training as needed in areas of responsibility. Manage the departmental purchasing mailbox and ensure timely responses.
Compliance & Documentation: Ensure processes align with university, state, and federal regulations, including record retention policies. Maintain documentation and implement best practices. Project tracking and management.
Other duties as assigned to include acting as a backup to team members as directed by the supervisor.

Benefits

Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
Voluntary Vision, Dental, Life, and Disability insurance options
Generous paid vacation, sick time, and holidays
Teachers Retirement System of Texas, a defined benefit retirement plan, with 8.25% employer matching funds
Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Robust free training access through LinkedIn Learning plus professional conference opportunities
Tuition assistance
Expansive employee discount program including athletic tickets
Free access to UT Austin's libraries and museums with staff ID card
Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card