Procurement & Business Contracts Manager, Texas Institute for Electronics

The University of Texas at Austin•Austin, TX

1d•Onsite

About The Position

The Texas Institute for Electronics (TIE) is a University of Texas at Austin-supported semiconductor consortium of state and local government, preeminent defense electronics and semiconductor companies, national labs and nationally recognized academic institutions. Our mission is to develop and execute a state-of-the-art 3D Heterogenous Integration manufacturing technology roadmap, and to provide critical pilot manufacturing capabilities to address national security needs and catalyze domestic economic growth. Join the Texas Institute for Electronics (TIE) and help us push the boundaries in critical semiconductor domains, including advanced packaging, with the aim of reestablishing U.S. prominence in semiconductor manufacturing. With over $1 billion in funding from the US DoD and the state of Texas, we’re at the forefront of creating cutting-edge semiconductor manufacturing equipment and processes that will set the course for future advancements in semiconductor logic, memory, heterogeneous integration, chip cooling and more. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Texas Institute for Electronics embodies the city’s innovative spirit. UT Austin, recognized by Forbes as one of America’s Best Large Employers , provides outstanding employee benefits and total rewards packages that include: Competitive health benefits (employee premiums covered at 100%, family premiums at 50%) Voluntary Vision, Dental, Life, and Disability insurance options Generous paid vacation, sick time, and holidays Teachers Retirement System of Texas, a defined benefit retirement plan, with 8.25% employer matching funds Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b) Flexible spending account options for medical and childcare expenses Robust free training access through LinkedIn Learning plus professional conference opportunities Tuition assistance Expansive employee discount program including athletic tickets Free access to UT Austin's libraries and museums with staff ID card Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card For more details, please see Benefits | Human Resources and UT Austin Employee Experience | Human Resources and UT Austin Employee Experience | Human Resources Must be eligible to work in the United States on a full-time basis for any employer without sponsorship. Purpose Responsible for the management and execution of the procurement and service agreement of goods & services for TIE.

Requirements

Bachelor’s degree and three years of relevant administrative experience.
Excellent verbal, written, and interpersonal communication skills.
Demonstrated ability to work well under pressure and manage details of several concurrent projects.
Demonstrated ability to work effectively in a fast-paced, dynamic environment.
Capable of working successfully both independently and as a member of a team.
Relevant education and experience may be substituted as appropriate.

Nice To Haves

Ten or more years of relevant experience
Working knowledge of university accounting policies and practices, including purchasing and vouchering rules, guidelines and procedures.
Knowledgeable in using P- Req, Point Plus, DEFINE, Contracts+, UT Market, FRMS, and any applicable systems.
Experience in a research environment
Experience coordinating grant proposals and post award management.
Demonstrated ability to work on time-sensitive tasks.

Responsibilities

Responsible for the management and execution of the procurement and service agreement of goods & services for TIE utilizing the appropriate procurement method.
Function as a facilitator between TIE, Procurement and Payment Services, and Business Contracts to provide guidance and consultation ensuring TIE procurement and contracts objectives are met including requirements for capital equipment designation.
Responsible for engaging in strategic sourcing, planning and executing needed procurements, creating solicitations, evaluation of vendor bids for selection, and contract negotiations and strategies. Includes issuing routine purchase orders, formal and informal bidding processes, requests for proposals, and processing all applicable support forms.
This role includes managing active contracts & purchase orders on an on-going basis, monitoring compliance and end/renewal due dates, preparing renewals, amendments, and closeout documentation, drafting standard services agreements, and related business processes.
Systems: Utilize internal UT Austin systems associated with purchasing processes. Knowledgeable in using P- Req, Point Plus, Contracts+, and any applicable systems. Ensures quality and accuracy of documents.
Compliance: Assures all processes are documented, performed utilizing best practices, and complies with departmental, college/CSU, university, state, and/or federal policies and procedures. Ensure data and files comply with university records retention requirement.
Process Improvements: recommends and assists with projects to document, modernize, streamline, and implement improvements to enhance processes and create efficiencies. Develop procedural documentation. Assist in ad-hoc projects. Participate in continued professional development.
Other duties as assigned by supervisor including assisting in duties outside or regular job duties. Act as backup to team members.

Benefits

Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
Voluntary Vision, Dental, Life, and Disability insurance options
Generous paid vacation, sick time, and holidays
Teachers Retirement System of Texas, a defined benefit retirement plan, with 8.25% employer matching funds
Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Robust free training access through LinkedIn Learning plus professional conference opportunities
Tuition assistance
Expansive employee discount program including athletic tickets
Free access to UT Austin's libraries and museums with staff ID card
Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card