Procurement Operations Coordinator

University of Notre Dame • Notre Dame, IN

1d • $19 - $24 • Onsite

About The Position

Technology powers the research, teaching, and learning that defines the University of Notre Dame. From the high-performance computing that fuels breakthrough discoveries to the digital tools in every classroom, the Office of Information Technology (OIT) serves as the technical backbone of our campus community. Behind this complex infrastructure is a critical need for financial precision and operational excellence. OIT’s Financial Operations team is looking for a Procurement Operations Coordinator to serve as a key navigator of the procurement lifecycle, ensuring that our technical resources are acquired efficiently and in full compliance with institutional standards. We’re looking for vital liaison between OIT departments, external vendors, and campus financial partners. Whether you are managing high-volume orders for major capital projects or investigating complex invoice discrepancies, your work ensures that the OIT remains a responsible steward of the University’s resources. By joining our team, you contribute directly to the stability and growth of an organization dedicated to being a force for good through technological innovation.

Requirements

• High school diploma or GED.
• At least three years of relevant professional experience.

Nice To Haves

• Associate’s or Bachelor’s degree in accounting, finance, business administration, or a related field.
• Experience using BuyND or similar procurement systems.
• Familiarity with Monday.com or a willingness to learn new project management systems.
• Previous experience supporting financial audit or monthly close processes.
• Strong verbal and written communication skills with the ability to present financial data clearly to various stakeholders.

Responsibilities

• Managing the procurement and purchase order lifecycle, including processing requisitions and creating purchase orders for OIT organizations, ND Studios, and construction projects.
• Tracking high-volume orders for capital projects to ensure timely delivery and reviewing all documentation for policy compliance prior to submission.
• Monitoring encumbered balances and proactively clearing open or partially invoiced purchase orders from creation through payment and closeout.
• Overseeing invoice processing and payment, which involves reconciling vendor invoices for accuracy and coordinating with accounts payable to resolve delays.
• Supporting the monthly financial close process by reviewing open commitments and maintaining accurate records to support audit requirements.
• Providing guidance to staff regarding institutional procurement policies and managing campus-wide print supply inventory.
• Assisting with journal voucher preparation and chargeback processes to ensure operational continuity within the financial team.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED