Procurement Officer I

Port of Seattle•Seattle, WA

About The Position

As a Procurement Officer I, you will monitor and manage various aspects of procurement needs, which may include recurring, high-volume, design services, or construction procurements required to maintain the Port of Seattle’s facilities and properties. You will process contract assignments, review technical specifications/requirements and transactions for complete and accurate information, and ensure compliance with State and Federal law as well as Port policies and procedures under the direction of higher-level Procurement Officers. You will create purchase orders under the direction of higher-level Procurement Officers You will assist in managing and maintaining procurement documents and files. You will troubleshoot budget codes, payments, and payment exceptions. You will assist Procurement Officers in procurement activities and perform system and database maintenance across multiple financial and contract web-based systems. You will act as a liaison between departments and contractors/consultants to assist in administering and amending procurement actions, monitoring vendor performance and customer satisfaction . You will assist higher-level Procurement Officers in the development of solicitation and contractual documents.

Requirements

Experienced – You have three (3) months of general administrative work experience in support of procurement, contract development, or contract/grant administration.
Committed to Equity – You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees.
Knowledgeable – You have a general understanding of contract policies, laws, and procurement methods, including contract administration and management.
Computer & Systems Proficient – You have strong knowledge of Sharepoint file management and database applications, as well as software applications and programs like Microsoft Outlook, Word, Excel, PowerPoint, Financial Systems, Adobe products etc.
Effective Communicator – You possess excellent communication skills working with a wide range of diverse people both internally as well as externally. You have effective verbal, written, and active listening communication skills and can write concise, organized, and clear communications
Organized & Detail Oriented – You have strong organizational ability and time management while prioritizing multiple competing deadlines/schedules, with the ability to maintain high ethical standards, strict attention to detail, and focus, despite frequent interruptions.
Critical Thinker – You possess rudimentary knowledge in conducting market research and providing analysis to peers or clients, identifying service availability and market conditions, with attention to detail and accuracy. You can organize information, apply critical thinking to solve problems, and develop innovative solutions.

Nice To Haves

Desired – We hope you have one (1) year of experience supporting procurement, contract development, or contract/grant administration.

Responsibilities

Monitor and manage various aspects of procurement needs.
Process contract assignments.
Review technical specifications/requirements and transactions.
Ensure compliance with State and Federal law as well as Port policies and procedures.
Create purchase orders under the direction of higher-level Procurement Officers
Assist in managing and maintaining procurement documents and files.
Troubleshoot budget codes, payments, and payment exceptions.
Assist Procurement Officers in procurement activities and perform system and database maintenance across multiple financial and contract web-based systems.
Act as a liaison between departments and contractors/consultants.
Assist higher-level Procurement Officers in the development of solicitation and contractual documents.