Procurement Officer I

Port of Seattle•SeaTac, WA

2d•Hybrid

About The Position

As a Procurement Officer I, you will monitor and manage various aspects of procurement needs, which may include recurring, high-volume, design services, or construction procurements required to maintain the Port of Seattle’s facilities and properties. You will process contract assignments, review technical specifications/requirements and transactions for complete and accurate information, and ensure compliance with State and Federal law as well as Port policies and procedures under the direction of higher-level Procurement Officers. You will create purchase orders under the direction of higher-level Procurement Officers You will assist in managing and maintaining procurement documents and files. You will troubleshoot budget codes, payments, and payment exceptions. You will assist Procurement Officers in procurement activities and perform system and database maintenance across multiple financial and contract web-based systems. You will act as a liaison between departments and contractors/consultants to assist in administering and amending procurement actions, monitoring vendor performance and customer satisfaction . You will assist higher-level Procurement Officers in the development of solicitation and contractual documents. Every role at the Port of Seattle is vital to our thriving community. We are a leader in moving people and cargo across the country and around the world. With facilities and property ranging in scope from a half-acre park to one of the largest airports and container terminals on the West Coast, we maximize the public assets in our portfolio with an eye toward best uses and environmental sustainability. Find out more here . Our vision is to create a Port that mirrors – throughout its breadth of operations and services and within its leadership – the diversity of our communities, instill principles of equity into its culture, and ensures a fair and intentional distribution of opportunities to expand economic develop and quality of life for all in our region. Find out more about how our values RAISE us up and our commitment to equity . The Port of Seattle offers an extensive benefits package that rewards our staff for their valuable contributions towards the Port‘s mission. In addition to the summary below, benefit details for non-represented positions can be found on the Port of Seattle‘s website. If the position is represented by a union, please refer to the “ Collective Bargaining Agreement ” or contact the appropriate Union Representative for specific information related to benefits and eligibility.

Requirements

You have three (3) months of general administrative work experience in support of procurement, contract development, or contract/grant administration.
Committed to Equity – You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees.
You have a general understanding of contract policies, laws, and procurement methods, including contract administration and management.
You have strong knowledge of Sharepoint file management and database applications, as well as software applications and programs like Microsoft Outlook, Word, Excel, PowerPoint, Financial Systems, Adobe products etc.
You possess excellent communication skills working with a wide range of diverse people both internally as well as externally. You have effective verbal, written, and active listening communication skills and can write concise, organized, and clear communications
You have strong organizational ability and time management while prioritizing multiple competing deadlines/schedules, with the ability to maintain high ethical standards, strict attention to detail, and focus, despite frequent interruptions.
You possess rudimentary knowledge in conducting market research and providing analysis to peers or clients, identifying service availability and market conditions, with attention to detail and accuracy. You can organize information, apply critical thinking to solve problems, and develop innovative solutions.
Employees must establish a residence in Washington state within 30 days of their first day of employment and must maintain a residence in Washington State during their employment with the Port of Seattle.
As the successful candidate, you must pass a Transportation Security Administration (TSA) background check as well as a criminal history background check with the Federal Bureau of Investigation (FBI). Your employment will be contingent upon obtaining a Port of Seattle ID badge upon clearance.

Nice To Haves

We hope you have one (1) year of experience supporting procurement, contract development, or contract/grant administration.

Responsibilities

Monitor and manage various aspects of procurement needs, which may include recurring, high-volume, design services, or construction procurements required to maintain the Port of Seattle’s facilities and properties.
Process contract assignments, review technical specifications/requirements and transactions for complete and accurate information, and ensure compliance with State and Federal law as well as Port policies and procedures under the direction of higher-level Procurement Officers.
Create purchase orders under the direction of higher-level Procurement Officers
Assist in managing and maintaining procurement documents and files.
Troubleshoot budget codes, payments, and payment exceptions.
Assist Procurement Officers in procurement activities and perform system and database maintenance across multiple financial and contract web-based systems.
Act as a liaison between departments and contractors/consultants to assist in administering and amending procurement actions, monitoring vendor performance and customer satisfaction .
Assist higher-level Procurement Officers in the development of solicitation and contractual documents.

Benefits

Healthcare – Medical, Dental, and Vision Care with options that work for you and your family.
Paid Vacation – Just about four weeks per year that increases with tenure to rest and rejuvenate.
Paid Sick Leave – At least one hour of sick leave for every 40 hours worked.
Holidays – More than ten days per year to celebrate with family and friends away from work.
Pension/Retirement Plans – A pension and additional savings plans to prepare for your future after the Port.
Getting to Work – From subsidized parking and a low-cost public transit card to alternative work arrangements giving you an opportunity to work hybrid.
Parental Leave – Six weeks of paid leave to spend with new additions to your immediate family.
Development – From tuition reimbursement, training, stretch assignments and internal internships, we support a learning culture.
Equity, Diversity, and Inclusion – The Port of Seattle values diversity as a source of innovation and strength. We are actively working across the organization to create a culture where all employees – regardless of race, gender, and other identities – succeed and reach their fullest potential.
Work-Life Balance – We provide the resources to help you create habits to be healthy and balanced.
Mission Driven – We are focused together in promoting economic opportunities and quality of life in the region by advancing trade, travel, commerce, and job creation in an equitable, accountable, and environmentally responsible manner.